Are You Freelancing? Here’s Why You Need an Online Invoicing Software

It’s a fact that the life of a freelancer is usually more relaxed and significantly easier in many ways, but it doesn’t come without responsibilities. Since you’re working with several clients at a time, you need to consistently invoice them to ensure that you’re getting the payment you deserve when a project is successfully completed. What’s more, you need to keep track of sent, paid and past due invoices in order to correctly manage your freelancing business. Some clients may pay on time, others may be a nightmare to deal with, and a few will even try to get away without any payment at all.

Ensure that you’re getting the payment you deserve when a project is successfully completed.

As a freelancer, you need an online invoicing software like InvoiceBerry to help you manage the entire invoicing process. Why? We’ve listed the most notable benefits below.

1. Helps You Become More Organized

Most freelancers are having a hard time staying organised, especially if they work with several clients at a time. They need to send invoices and constantly check their bank or PayPal account to see if payments have been made. The whole process can take time, making it difficult to keep the business orderly. With an online invoicing software, you no longer have to deal with these aspects. You can keep track of sent, paid and past due invoices, and automatically send invoices when they’re due. No more making mental notes on who has paid you already, and who hasn’t paid you yet.

2. Calculation Process Is More Accurate

You’re a human, and even if you’re pretty good at math, chances are you may get some numbers wrong from time to time. This can make you look unprofessional, and may even determine clients to cease any work relationship with you. An invoicing system like InvoiceBerry has a well-integrated calculation process that will accurately calculate the amount that is owed to you. There are also fields like tax codes and payment terms that will be automatically determined based on the amount the client must pay to you. You also have the freedom to set dates, discounts and interest on late payments.

3. Customize Your Invoices

Just because you are a freelancer and don’t currently have a business, this doesn’t mean that you shouldn’t customize your invoices to keep your branding consistent. An online invoicing software for freelancers lets you include a logo if you have one, change colours and invoice designs to stand out even more, add internal messages for future references, and much more. You don’t need to be an expert to customize invoices, and you are free to use pre-made templates, or create your own.

4. Payments Are Made Faster

If you’re still using the old business model of printing and sending out invoices to clients by mail, then you’re likely having issues on the accounting side. Although most clients located in the same country like you will probably receive the invoice the next day, there may still be some delays — and what if your clients are geographically dispersed? In this particular situation, invoicing becomes a burden. By switching to an online invoicing system, you can easily avoid complications by sending invoices directly to your customers. The faster they receive the invoice, the faster you will get paid for your work.

If you’re a freelancer, then you need to give up traditional invoicing unless you want to slow down your freelancing business and make clients steer away from you. It’s time to amp up your professionalism with an online invoicing software!


Kamile is the marketeer of InvoiceBerry, an online invoicing software for small businesses and freelancers. Say ‘hello’ on twitter @KamilePudzemyte