Best low-cost and Free Timesheet Software list

Author: Jonathan Milne, Director of Marketing at Klipfolio

Time is money! How do you track your time?

What is Timesheet Software

Timesheet Software is a tool that allows you to keep track of the amount of time you and your team are spending on particular tasks.

It’s particularly important for professionals who bill clients by the hour, such as lawyers, consultants and agencies, since this allows them to determine how much they can charge clients for.

But it also has other benefits as well. This includes:

  • Allowing managers to track how employees are spending their time
  • Keeping track of budgets
  • Managing projects

Top Timesheet Software Tools List

List of the top social tools and their lowest tiered pricing plan:

Harvest is as web-based time tracking tool for simple time tracking, fast online invoicing and powerful reporting. By tracking time and expenses, Harvest’s timesheets collates raw data into a visual summary of where the team’s time is going, and turns billable time and expenses into professional invoices to get paid online.
Pricing — Free: 1 person and 2 projects.

Hubstaff provides staff monitoring through time tracking software. It integrates with over 30 apps and manages invoicing and reporting through one dashboard. With time tracking, automatic team payments and activity levels, Hubstuff provides powerful timesheets and enables GPS tracking for time tracking on-the-go.
Pricing: Free: 1 user for time tracking and activity levels.

Mavenlink is a cloud-based tool that unites project management, collaboration, time tracking, resource management and project financials all in one place. See and manage every resource, across every project at every stage of the project cycle.
Pricing — Teams: $19/month for up to 5 users with collaboration and task management capabilities.

Scoro is an all-in-one SaaS work management software by combining project management with time and team management, sales, billing and professional services automation. Schedule work and assign tasks, schedule meetings, track both actual and billable time spent on projects and transfer the hours to an invoice.
Pricing — Plus: $22/user/month (minimum 5 users) with business dashboard, calendar and task management.

Teamwork Projects combines high-performance features that build smarter workflows and close communication gaps through time tracking, Gantt charts and instant high-level reports. Teamwork Projects estimate and tracks all the time spent on a project, easily creates custom reports of time logged on a project, invoice all tracked time and expenses to be exported as HTML with customization functions.
Pricing — Free: 4 users, 100MB file space and 2 active projects.

Timesheets.com is a cloud-based time tracking platform by offering a full range of features like shift rules, other overtime prevention settings such as stating mandated break time, customizable reports. Timesheets.com enables users to significantly save time, increase data accuracy and reduce payroll size.
Pricing: Freelancer: Free with no support.

Toggl is a time tracking app that offers time tracking and reporting services through their website along with mobile and desktop applications. Toggl breaks down hours by projects, clients and tasks with flexible and powerful reporting to boost productivity.
Pricing — Starter: $9/user/month with time tracking, reporting functions and timelines.

TSheets is a time tracking and employee scheduling app for companies needing to track, manage and reporting time. Easily track time on any device to streamline payroll, send accurate invoices with GPS time tracker.
Pricing — Free: 1 user with full features.

Zoho Projects is a project management software that enables teams to plan, track and collaborate through task management, forums and chats, charts and reports, time tracking tools, and issue tracking and workflow.
Pricing — Standard: $20/month for 10 projects and 15 users, with the ability to attach files up to 5GB.

What does Timesheet Software do

Tracking time isn’t easy — particularly if you work at a large organization with a lot of different jobs on the go.

Timesheet Software is designed to help make this easier.

It gives you a central place where you can collect information about how you and your team are spending their time.

That makes it easier to invoice clients, keep spending under wraps and make strategic decisions about how your team is spending its time to improve productivity.

The alternative to Timesheet Software is usually less appealing.

These include:

  • Writing your time spent down on a piece of paper
  • Using a spreadsheet
  • Using your memory to allocate time spent on projects

The advantage with Timesheet Software is in making it easier to manage time spent from a central location.

How do Timesheet Tools help with time management

How your employees spend their time is one of your organization’s most important resources.

But most managers and executives are largely in the dark about where, exactly, employee time goes.

There could be projects that are getting way more resources than they are worth. Or perhaps important initiatives aren’t getting enough love (time-wise, that is).

That’s why it makes sense to track what your employees are spending time on — even if you’re not a business that bills clients hourly.

With Timesheet Software you can begin to gather data on where your employees are devoting their workdays.

From there you can begin to make strategic decisions about how you’d like time to be spent in the future.

Time Management software can also help in managing projects.

Many programs offer hybrid Time Management/project management functions.

This allows you to assign tasks to other team members then easily capture how much time they are devoting to each job.

If you are in an organization that bills clients based on hourly work, this can also be useful for invoicing.

Key questions to ask when evaluating Timesheet software features

Why do you need to track your time?

This is probably the most important question to ask when considering Time Management software.

If you don’t know why you’re tracking your time in the first place, then it’s going to be difficult to evaluate the right solution.

Maybe you’re just looking to track some time for a relatively small team.

Maybe you’re a freelancer working on several projects for multiple clients at the same time.

Maybe you’d like to get a better sense of how your team spends its day.

Whatever it is, defining the problem you’re trying to fix is a crucial first step when considering Timesheet software.

What are you going to do with time once it’s logged?

Pretty much all Timesheet Software makes it easy to log time.

What sets different programs apart is what you do with that data after you capture it.

Some tools are ideal for analyzing where your employees spent their time.

Others are best for invoicing and billing clients.

Figuring out what’s most important can make your search for a software tool a lot easier.

Does automated capture or time entry work best for you?

Some Timesheet Software tools are simple.

You manually enter the amount of time you spend on a project so it can be captured in a central place.

But others offer a more comprehensive solution.

Automated time capture will follow your activity on your computer and then automatically allocate the time to certain tasks.

For example: The software will be able to “read” an email you sent, calculate the time you spent writing it, and then assign it to the correct project.

The tool works “behind the scenes” to capture how you spent your time.

Of course, it’s not for everyone.

Some companies are suspicious that this will offer more accurate results than time entry.

Others are wary of potential complaints that automated capture could be an invasion of privacy.

You’ll want to take this into account when deciding on the right Timesheet solution for your organization.

How important is Time Management collaboration?

Different Time Management tools offer different levels of access for different teams.

For example: Some organizations want everyone on a team to be able to see what time everyone else in the organization is logging.

Others want to reserve this data and reporting just for managers and other senior employees.

Klipfolio enables organizations to outperform through data-driven decisions. Leading companies all share one thing in common — using data to drive growth.