Full Free Methods Add/Move Excel (XLS) Contacts to vCard (.vcf)

3 min readJun 28, 2024

We are all aware with the functionalities of Microsoft Excel. Most users maintain contact information in an Excel spreadsheet. But for now, we have to import contacts into Phone, Outlook, Thunderbird, and several more platforms from Excel. Tragically, it is not attainable to import contacts from an Excel file into another software or application. Before importing Excel contacts into other systems, users must convert them to the vCard VCF file format because none of these systems support Excel files. The easiest way to convert Excel to vCard 298 or VCF without using software is to follow this blog’s instructions.

Overview of vCard and Its Advantages

The electronic business card file format standard is called vCard (VCF). You can create and share contact lists online with vCards, via email and instant messaging, for example. Included are names, numbers, emails, addresses, photographs, URLs, logos, and other pertinent information. Nearly every device, email client, email service, and cloud service can open files in the vCard format. Your Excel contacts can be easily imported into Thunderbird, Gmail, WhatsApp, Outlook, Android Phone, iPhone, and other apps once they have been converted to vCard format.

Manual Methods for Converting Excel to VCF

The simple method of transferring Excel contacts to the vCard file format requires three steps. Contacts must be imported from the CSV file, converted from Excel to CSV, and then exported to the vCard file. The steps listed below can be used to convert contacts from an XLSX file to a VCF file.

First, convert Excel to CSV.

Excel should open the XLS/XLSX file.
Click the Office icon, then select Other Formats after saving as.
Select a place for the.csv file to be saved.
Click Save after selecting CSV (comma-delimited) as the saving format.
A message that shows if there are several sheets in the workbook. You have to click OK to save the sheet.
There’s also another message that shows up.
In order to preserve the format of the worksheet, choose Yes.
Download the Windows Excel to vCard Converter.

Step 2: Using a CSV file to import contacts

After selecting the Windows icon, type contacts into the search box.
Choose the Import tab from the Contacts pane.
Press Import after selecting CSV (Comma-Separated Values) in the Import to Windows Contacts dialog box.
To locate the.csv file you created in Step 1, click Browse.
Click Next after selecting the.csv file.
Click the Finish button once the contact fields have been mapped.

Step 3: Export Contacts to vCard

Select any contact you want to convert to VCF format by going back to the Contacts pane. Next, click on the Export tab.
In the Export Windows Contacts wizard (folder of.vcf files), choose vCards.
Choose the export option last. After selecting a location to save the.vcf file, click OK.
This complete method eliminates the requirement for software to convert Excel to vCard (.vcf).

Step 4: Expertly Transform Excel Contacts into a vCard File

As you can see, this is a drawn-out process that requires a lot of time to complete. To create a single Excel file, all contacts saved on an Excel sheet must be copied and pasted. In this instance, you can quickly convert contacts from an Excel (.xls) file to VCF (vCard) file by using the WholeClear Excel to vCard Converter. Simply click the button. With this, you can convert a large number of contacts from an XLS or XLSX file to the vCard format. All contact details, including name, phone number, email address, and more, can be transferred from an XLSX file to a vCard using this app. Any system, including Outlook, Phone, Thunderbird, Gmail, and others, can easily import the converted VCF file.

A variety of techniques for converting an Excel file into vCard format are provided in the article above. It is also possible for users to convert numerous Excel files into the vCard format by utilizing the aforementioned third-party software.

In Closing Remarks,

The expert approach to exporting numerous Excel files to VCF file format is the best option if you’re looking for the best way to convert Excel contacts to VCF format. This program is free to download for anybody running any version of Windows OS. You can export Excel contacts to VCF directly without the need for additional software, thanks to the user-friendly software solution. Download the tool’s free demo version.