Why we run everything in the Cloud

I am often asked what tools we’re using for our day-to-day business and I still see anxious faces when I say that we don’t have any single server on our premises.

Trust. One of the key aspects to consider when you decide to use Cloud Apps. Trust the suppliers of the services with your data, the same as your clients trust you with theirs.

I often have debates with friends, clients and business partners who wish to consult with me about using services exclusively in the Cloud. During these discussions, I can see them become anxious when I say there is no need to have a single server on the company’s premises. I try to make them understand that it is not at all more secure if you have servers running internally, instead of working in the Cloud. The important thing is to know how to weigh the advantages and disadvantages for your company. And ask the right questions about security.

Personally, I believe in the Cloud. I have been witness to its overall growth. In the end, it’s the organisation’s business how they want to handle their data. Take Sherpany for example: founded in 2010, the startup is now composed of 40 keen employees who work with Apps running in the Cloud only on a daily basis. The company takes care of more than 100 company clients with thousands of top-level users. With excellent results.

So, what are the advantages?

Working from everywhere. Software as a service simplifies the work of many organisations. If members of your team need to work from home or remotely, all of you have access to the same data, simultaneously without installing any additional software like VPN. Benefiting from team collaborations tools is a definite plus.

Working more efficiently. The Cloud frees the workload of your team. Rather than centering themselves on running a good internal IT infrastructure, they can focus on doing a great job and give their best at what they do.

Using the right tools at the right time. As your company grows, so are its demands. A major plus in working with the Cloud is being able to scale in order to adapt to your company’s needs. Choosing the appropriate apps means taking full advantage of their functionality at a certain period in time, within your team.

Meeting demands. As the cloud market is growing, so are the demands concerning agility, productivity, reliability. And, of course, security. A server located in a data centre is much more secure than one in a basement. There no doubt in my mind that suppliers are not willing to leave anything at chance when it comes to fidelization.

Wisely choosing the specialists you work with. No matter the issue, you can quickly call support. Your team doesn’t need to spend a lot of time figuring the problem, finding the solution and then fixing it. Things get solved with a simple phone call to an external specialist.

Realising cost savings. The hassle of running and maintaining your own server is off the table. And less resources are centred on developing in-house solutions. You fully benefit of the many Cloud tools to share and exchange the information within your company.

Having less in-office IT equipment. Two benefits. One: it is eco-friendly. Cloud computing requires less in-office IT equipment than the traditional IT. Less energy consumed. Two: It is much more secured. In case of an incident, your data is protected. Simple as that.

And, what about the disadvantages?

Blindly following the trend. Do you really need to use the Cloud? How will it benefit your company? You need to ask yourself these and many more questions before seeking suppliers and signing contracts. Because the mass of options out there can seem appealing, but in the end, they might not be for you, nor your company.

Using too many services is too much. The use of a multitude of Cloud services can increase the risk of penetration from outsiders. The location of the servers can contribute to this breakage, too. The responsibility, of course, lies with the providers, but the damages are yours. Being extra cautious when selecting a supplier will prevent serious problems in the future.

Evaluating the possibility of data loss. No company wants to have its data vanish without a trace from one second to another. And the reasons are numerous: from loss of key to encrypted data, to hackers’ malicious attacks, to a careless Cloud providers. Evaluating a supplier and making sure it has the appropriate tools for data backing up and retrieval is your number one task before signing a contract.

Paying attention to increase in data breach. Big companies are fighting against this phenomenon. As information in the Cloud is shifting daily, increasing in its numbers, so is the possibility of a data breach. Too many entries and usages of encrypted passwords may lead to outsiders gaining access to the data. In 2016, data security remains a major concern.

One essential point is to evaluate Cloud solutions on a daily basis. What might be working extremely well today, might not be working at all tomorrow. When it comes to security, you need to have an overall Cloud strategy. And know exactly how to use the technology. I’d like to hear your thoughts on using the Cloud.

Are the advantages & disadvantages only applicable for startups?

Some trustworthy suppliers Sherpany works with: BambooHR @bamboohr (HR/Recruiting), Bexio @bexiocom & Salesforce @salesforce (CRM), Google Apps @google (eMail & Office), Mailchimp @MailChimp, Slack @SlackHQ, Litmus @litmusapp & Freshdesk @freshdesk (Communication & Support), Surveymonkey @SurveyMonkey (Survey).