What are the stages of the Recruitment Process?

You are here because you have selected a career in recruiting. Great! But if you are still contemplating on what your passion is I recommend reading what is your passion.

As you know the process of finding the best fit, for the available job, from the available pool of candidates is recruiting. In the entire recruitment process, you act as a match-maker. At each step in the recruitment process, you ensure to have found the right match for the available job. And you have to do all this in a timely and cost-effective manner.

Different Stages of Recruitment Process

A recruitment process is a step-by-step progressive process. The broader steps involved in the recruiting process are job description analysis, creating a talent pool, screening and selection, salary negotiation, offer, and on-boarding.

Let us discuss each step in little more detail.

Job Requirement Analysis

As a recruiter, it is important that you understand the job in detail before creating a talent pool. For example, if you need an electrical engineer and you only read engineer, creating a pool of mechanical engineer will be a pure waste of your time.

What’s important is that you make a note of the following from the job description:

  1. Educational Qualification.
  2. Least experience required.
  3. Roles and responsibilities of the job profile.
  4. Salary range offered to the candidate.

This helps you prepare better before you get into the recruiting process. It’s like ensuring that you have the right ammunition before you jump into a war. In my post Job Description and its Analysis, you will get more insight on how to quickly do a job description analysis.

Creating a pool of candidates

Now that you know what you are hunting for, it’s easy to attract the right pool of candidates. Imagine fishing with a fishing rod and the right kind of food to attract the fishes. And now imagine fishing with a fishing rod and expecting to attract alligators.

Method to create the pool of candidates will depend on the type of job you are hunting for. If you are looking for fresher and in bulk, campus hiring may give you fast results. However, if you are looking for a seasoned technologist, LinkedIn might be more suitable.

Screening candidates

Once you have a set of available candidates, put them into the selection process. Your selection process depends on the internal process and project requirements. This might include a communication test, aptitude test, technical test and a few others.

You, as a recruiter, need to ensure that the candidate is kept informed throughout the process. And also that the candidate moves smoothly throughout the process.

Salary Negotiation

This is the trickiest part of the entire recruiting process. Not everyone is a great negotiator. A recruiter should have the required negotiation skill. Between your negotiation lies your commissions and you need to make most of it.

We all are born negotiator. Remember you negotiating with your other on playing over studying. However, when it comes to negotiating salary, few find it too hard.

The good news is that you can learn how to negotiate well.

You should be quick on negotiating the salary and release the offer letter. Access of negotiation in salary may drift the candidate away from the opportunity.


Offer the best you can and stick to it. Help the candidate realize the benefits which are beyond the compensation offered.

As soon as you close the negotiation, be quick to send an offer letter and an acceptation on it. Delays at this stage may expose your candidate to other opportunities. Find possibilities to reduce the time to join after offer acceptance.


Expect in a few cases, there is always some gap between the acceptance of the offer letter and the joining date. The candidates are volatile at this stage. And as a recruiter, you must handle the on-boarding process carefully.

The candidate has already made up his/her mind to leave the current organization. But he has not yet joined your organization. This gives him enough space to explore more opportunities. And that’s a risk you live with.

There is no full-proof formula to zero it down. But if you plan well, you will be able to control your loss at this stage to a greater extent. Read more on On-boarding strategies.

Once the candidate has been on-boarded and handed over to the project team, your role as a recruiter ends. It’s time for you to get on to your new hunt.

Recruiting hasn’t got the must deserved appreciation that it is deemed for. But without a great recruiting engine in place companies cannot grow and set up for success. Great companies are made with great employees. And it’s the recruiting team who does the hard work to bring the right talent in the organization at the right time.

Originally published at MappedSkills.com on August 10, 2018.