Frequently Asked Questions

Got questions about NASH81: Refine? We’ve got answers.

Here are answers to some of the questions we’ve heard the most from NASH81 delegates. We’ll update this page as the conference approaches.

If you’ve got a question that hasn’t been answered here, shoot an email to jason@cup.ca or kate@cup.ca and we’ll do our best to give you an answer.

See you on Jan. 3!

Photo by Mariah Wilson

Transportation

Q: Where’s the conference happening?

A: The beautiful Hotel Arts, located at 119 12 Ave SW, Calgary, AB, T2R 0G8.

Q: How do I get there from the airport?

A: Taking public transportation from the Calgary International Airport is your best option. Route 300, which has a stop across the roadway outside the arrivals level of the domestic terminal, will take you straight downtown. The fare from the airport is $10.50 and if you get off outside the Calgary Tower you’ll be only four blocks from the hotel. Taxis and Uber are also an option but they’ll each cost you about $35.

Q: Once I’m in Calgary, how do I get around?

A: All of our events are within walking distance of the Hotel Arts! If you want to explore the city, a $3.30 public transportation ticket lets you ride any CTrain or bus for 90 minutes.

Q: How far is the conference space from the hotel rooms?

A: It’s an elevator ride downstairs. Have fun rolling out of bed at 9:55 a.m. for those 10 a.m. sessions.

Registration

Q: When can I register/sign in at the conference?

A: You can register until 6 p.m. on Jan. 3 at our main table at the Hotel Arts.

Q: Do I need to carry NASH81 identification with me?

A: Yes. We will give all delegates lanyards with nametags to wear during the conference so we know you’re not sneaking into the conference.

Q: What happens if I can’t register on time?

A: Email or call one of our coordinators and we’ll sort it out. Our contact information is at the bottom of this page.

Q: What happens if I lose my lanyard?

A: Again, you can contact a coordinator to help you out if you lose your ID. But don’t!

Food

Q: When will I be getting food at the conference?

A: We will serve dinner on the evenings of Jan. 4, 5 and 6 before our keynotes. For breakfast and lunch, there’s loads of great food to grab near the hotel.

Q: Where else should I eat?

A: Here’s some recommendations from us.

Q: What if I’m deathly allergic to something?

A: When we contact your paper to gather logistical details, we’ll ask about dietary restrictions. If you have any other dietary or accessibility needs, email kate@cup.ca.

Hotel

Q: When should I arrive at the hotel?

A: Earlier is better! You can start checking in at 2 p.m. Our dinner and opening event begins at 6 p.m., so make sure you give yourself plenty of time to settle in before that.

Q: What happens if I arrive early?

A: Hotel Arts can hold onto your bags while you explore the area and grab a bite to eat.

Q: What if I want to arrive a day early or stay an extra night?

A: We can book extra nights for $105 per night — email kate@cup.ca to arrange that. Alternatively, there’s loads of hostel, Airbnb and hotel options in and around downtown Calgary.

JHMs

Q: When will JHM finalists be published?

A: A little birdie told us that Santa might leave a list of finalists underneath the tree for all the good boys and girls of the Canadian University Press…

Q: What happens if I get nominated for a JHM but didn’t get a NASH ticket?

A: If you win, CUP will mail you your certificate. But you should be there to experience the glory of being an award-winning journalist!

Q: How do I know that the results are fair?

A: Every JHM submission is blinded and judges do not know who authored each piece or in what publication the piece was published. Nearly 50 judges will decide on the award winners. Additionally, starting this year, the JHMs are coordinated entirely by CUP — no one currently on masthead at the Gauntlet or any other student publication is involved with awards coordination.

Events

Q: What organized events are taking place?

A: We’ll have more details soon, but we can tell you that on On Jan. 3rd we’ll host a meet-and-greet/mixer after the opening keynote at Bottlescrew Bill’s Pub, just down the street from Hotel Arts. Jan. 4th is left open for you to explore Calgary. And on Jan. 5, we’ve got our JHM gala night afterparty. Stay tuned for a blog post with more details!

Q: Who can come to NASH social events?

A: All delegates, speakers, sponsors and CUP alumni are welcome at NASH socials!

Q: What are some things worth doing while I’m in Calgary?

A: We’ll have another blog post up before the conference detailing a few must-dos if you’re a tourist in Cowtown!

Speakers/Sessions

Q: Where can I find the schedule?

A: A schedule will be posted on our website in mid-December.

Q: Can I talk to speakers one-on-one?

A: If the speaker has time after their session, you can approach them on your own. Most will be more than happy to chat! You can also can sign up for one-on-one sessions to have your work critiqued — email jason@cup.ca for more info on that.

Plenary

Q: What is plenary and why should I care?

A: Plenary is the backbone of NASH, and the reason why it exists. As a non-profit in Canada, we are required by law to hold an annual general meeting (AGM) with members in order to complete several procedural tasks (approval of our financial statements, our auditor for the following year, etc.). Given the logistical and financial nightmare that would come along with organizing an AGM for student papers across our massive country, CUP has made it a part of NASH so that we are able to achieve a quorum of members and maintain our status as a non-profit in Canada.

Outside of the boring procedural matters, plenary is the opportunity for members to guide the direction of the organization for the next year and beyond. Every member has the opportunity to put forward motions that will guide the board’s directive for the following year and to discuss and change the guiding principles of the organization. For example, last year at plenary we amended the CUP fee structure for all members, struck a committee to examine the organizations policies and procedures and got tons of useful feedback from membership that helped to guide the projects that this year’s board has pursued for the benefit of membership.

It is also the time when we elect our board for the following year and choose the location and hosts of NASH for the following year. If you are interested in serving on the CUP board of directors or placing a bid to host NASH, you must attend Sunday plenary to put your name forward and speak to your candidacy.

Q: How long will it last?

A: The length of plenary has varied over the year. We usually begin at 10 a.m. on Sunday morning (as long as we meet quorum). The meeting will last approximately 6 hours, with breaks throughout. While it is ideal to be there for the entire meeting, its okay if you have to leave at some point during the meeting to catch a flight, but please let us know ahead of time.

We also have a mid-week plenary, usually on day two of NASH. This is a one to two hour session that we ask each paper to send a representative to, ideally the person(s) will also be attending Sunday plenary. At this session, we usually set the agenda for Sunday plenary so we can ensure a smoother, more successful meeting that will end at a reasonable time.

Q: What should I do if I can’t attend?

A: You are allowed to proxy your vote to another paper should you not be able to attend plenary. However, if you know you aren’t able to attend plenary, you should consider this throughout NASH as you look for someone to proxy your vote to. Ideally you should proxy to a paper with the same interests as you, and one that you trust will have your best interests at heart when casting your votes. Either that, or one that will communicate each vote to you for you to send your decision to. If you need to proxy, please have this arranged before Sunday plenary begins at 10 a.m.

As a CUP member, it is your duty to attend plenary, especially if you have taken advantage of the cheaper delegate fees that members have access to. We are a very old organization that owes its success to the deep involvement of its members throughout its 81-year history. For the past couple years, attendance at plenary has been lower than in past years. This is not good for the health of our organization. We need the feedback of our members to guide our organization and to help it to continue to succeed. Please try your best to plan your travel arrangements around plenary. If this truly isn’t possible, then please proxy your vote.

Bidding for NASH82

Q: What do I need to bid to host the next NASH?

A: You’ll need two dedicated coordinators lined up to take on the project. You’ll need to consider why your city would be a good fit for the conference, including potential speakers, themes and venues. You should also know that you are taking on a substantial amount of work in addition to your usual obligations at your student publication. Consider whether you are fully dedicated to potentially hosting NASH and whether your publication is in a position to take on that responsibility.

Q: How do I prepare my bid?

A: You’ll have 10 minutes at closing plenary to present your bid. Visual aids can be used, but make sure to coordinate that with someone from CUP before plenary. You won’t have all the details sorted out, but having a broad idea of what your NASH82 would look like will give CUP members an idea of what to expect. Last year’s bid process was very competitive, so make sure you come prepared.

Q: Why should I bid anyway? What are the benefits?

A: Although hosting NASH is a huge responsibility and a boatload of work, you’ll work closely with industry professionals and learn a ton. You also have the chance to keep this tradition going and give the next wave of student journalists the amazing opportunity to connect. If you want more details or have any questions about a bid, yell at Jason or Kate during the conference.

Social Media

Q: Can I take pictures during the sessions?

A: Yep! But please ask the speaker prior.

Q: What hashtag should I use?

A: How about… #NASH81!

Q: What are all of the NASH socials anyway?

A: I’M GLAD YOU ASKED.

Our website

Our Twitter

Our Medium Blog

Our Eventbrite page

Our CUP NASH Facebook page

Our Instagram page

Getting in touch

Q: None of these answer my question! What now?

A: You’re all out of luck!

Just kidding. You can contact one of our coordinators. We can answer your questions directly.

Kate Jacobson, logistics coordinator

kate@cup.ca

Contact for: General inquiries, hotel questions, sponsorship, events, registration, volunteers, billing and invoicing

Jason Herring, speaker coordinator

jason@cup.ca

Contact for: Scheduling, speakers, social media

You can also contact CUP for questions better suited for them.

Erik Preston, Canadian University Press president

president@cup.ca

Contact for: CUP inquiries, plenary, memberships, contacting CUP board

—Jason Herring