Improve Time Management with Google Calendar

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Hectic schedules and multiple commitments, it’s hard to juggle responsibilities at once. In the recent years, a lot of materials on productivity such as time management have sprung out. Among productivity services, Google offers a variety of applications free for public use. As long as you have a Google or Gmail account, you can easily access apps like Google Calendar for your time management needs. Aside from simply scheduling your daily activities, here are a few more tricks you can use on Google Calendar.

Send detailed event invitation via Google Calendar

Google Calendar lets you add as much or as little information you want when sending invitations. To create an event, simply click on a day from your calendar and select edit event. Enter a title for your invitation and set time frame. If it is a recurring event, you may want to check repeat and adjust details accordingly.

Under event details, enter location. If the location is recognizable in Google Maps, your invitees can view the area through the application. Next, add guests and adjust permission setting. You also have the option to add video call for online meetings or conferences.

Be detailed in typing information in the description box include objective, procedures, and useful details. You can also add information, references, and other relevant materials as attachments.

Lastly, click find a time to set the duration of your event. Hit save once finished and click send in the pop-up box to send an invitation.

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Be notified of your next meeting

Instead of going through Google Calendars, you can easily spot your next engagement with next meeting. It is a tool offered in Google Calendar Labs to easily track your next appointment. No matter how far or near your next schedule is, next meeting will display it with a countdown.

If you’re interested, go to settings and select labs. Scroll down and enable next meeting then hit save. The tool will appear on the right.

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Receive an email of your daily tasks

Be more focused and goal-oriented with daily agenda. At five in the morning, you will receive a list of all your tasks scheduled for the whole day from your calendar.

To make it happen, click on the your calendar arrow and click on edit notifications. At the bottom of the page, you can find the daily agenda option. Activate it by clicking on the box and hitting save.

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Incorporate your calendar with Gmail

You don’t have to go back-and-forth tabs and pages just to see your schedule. Use google calendar gadget to view your schedule, as well as your teammates’, while you’re in Gmail.

To use the gadget, you have to open your Gmail account. Go to the gear icon, select settings and go to labs. Enable the google calendar gadget and save changes. To view the gadget, just click more at the bottom of the left tab. You can explore the tool by clicking options.

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Know your team’s activities and availability easily

Create a team calendar for everyone to know the upcoming activities of the group. They can easily free up or save time slots by doing so. To create a team calendar, click on my calendar arrow and select create a new calendar. Fill-out the information and enter email addresses of your teammates. You can limit people’s access to the calendar by simply adjusting the permission setting.

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Ask your colleagues to also share their work calendar with the team. To share a calendar, hover over your calendar and click on the arrow. From the choices, select share this calendar. Enter email addresses of teammates in the box and adjust permission setting accordingly.

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You can view all shared calendars under other calendars. Layer everyone’s calendar by clicking on their email address. The event color in your calendar grid corresponds to the box color of an email address. The box is colored if it appears in your calendar grid and vice versa.

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You can easily see the availability of your teammates and schedule activities everyone can attend to. It is also a useful tool to track the progress of their work.

Let your to-do list follow you

You can use tasks under your calendar list as a to-do list for your minor activities or as a simple reminder. It also syncs with the tasks in your Gmail account.

To access it, just click on tasks then the tasks bar will appear on the right of the calendar. To add a new task, click anywhere in the list and hit enter. You can add more details in your task by clicking on the arrow. You can maximize this tool by simply exploring the buttons at the bottom of the tasks bar.

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Eliminate timezone confusion

No more conversion and arithmetic, know the exact time of your remote staff or loved ones abroad using Google Calendar. Understand different timezone by simply looking at your calendar grid. However, you can only view two timezone at a time.

To enable it, just click on settings and go to your current timezone under the general menu. Click display all timezone and show an additional time zone. Choose a timezone you want to view and hit save. To view the changes, click on the calendar day view and at the leftmost part of the calendar grid, you can see two time frames.

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View unlimited timezone

If you want to view more than two timezone at a time, this alternative is for you. You can do it by using world clock. It is also part of the Google Calendar Labs experiment. Simply go to labs and enable world clock if you want to use this tool. You can view it on the right side of your calendar. Go to settings and click on the timezone you wish to see then hit save.

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Google Calendar better and improve your time management skills with these simple tricks. You can also navigate through your Google Calendar to discover amazing tricks especially in settings and in Google Calendar Labs. You can check out Google Apps Learning Center to learn more about Google Calendars and other Google Apps.

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