10 Best Notion Alternatives that Matches your Workflow (2022)

What is Notion?

Pros

  • Beautiful and minimalist interface
  • Tons of features such as note-taking, list-making, calendars and planners
  • Large collection of ready–to-use templates
  • Customize and color code
  • Unlimited free storage
  • Unlimited file storage capacity
  • Strong database functionality and various table views

Cons

  • No audio recording option
  • No sketching option
  • Search navigation could afford to be improved
  • Slow performance with large pages
  • Onboarding the tool is hard for new users
  • View-only calendar integration

Available for platforms

Windows, macOS, Web App, Android, iOS

Pricing:

Free personal plan file uploads and security settings, Pro plans starting at 4$/month

Is Notion right for me?

It depends!

  • Casual note-takers: Users who are just looking for a simple and easy way to capture their thoughts. They do not have any further plans, they are just looking for a digital notebook. Those care about ease of use, quick capturing and digitized ability to share content.
  • Power note-takers: Those who are used to daily journaling, want to capture ideas from every tool they use to consume content and like to organize and keep archives of their content hierarchically. Those require clear and efficient outlining structures, the ability to create hierarchies, and easy ways to write daily notes.
  • Smart students: Students who want to use evidence-based learning approaches to cultivate knowledge and take notes in lectures in a way that leverages their studying strategies and helps them achieve academic excellence. Those require tools that enable spaced repetition, flashcards and networked thought.
  • Knowledge managers and learners: Researchers, knowledge workers and content creators who take notes to build a networked web of knowledge, who care to explore the relations between concepts, try to produce new relations and would want to visualize the web of ideas they have. Those require tools that leverage graphic views of concepts, bidirectional linking and easy integration with note-capturing systems.
  • Project managers and to-doers: Professionals who are concerned with capturing, scheduling, assigning and getting reminded easily with personal or work tasks and are interested in organizing their knowledge in a way that allows slick task and team management and seamless collaboration and project management. These require tools like to-do lists, Kanban boards, reminders and task schedulers.

What can I use instead of Notion?

The 10 best Notion alternatives

  • RemNote
  • Quip
  • Slab
  • Tettra
  • TiddlyWiki
  • OneNote
  • Confluence
  • Joplin
  • Coda
  • Evernote

RemNote

RemNote is a learning-oriented app that allows you to take notes in a way that facilitates long-term recall, research and evidence-based studying strategies.

Pros

  • Built-in virtual flashcard system
  • Leverages a spaced repetition system
  • Supports bidirectional linking and tags
  • provides a knowledge graph that allows you to see how your notes relate to each other
  • Import data directly from applications like Roam Research, Workflowy and Anki
  • Import Markdown directly into RemNote
  • RemNote clipper is a Google Chrome extension that allows you to add web content to your RemNote personal knowledge management system
  • Daily documents that allow interstitial journaling
  • Create offline knowledge bases
  • Custom CSS supported

Cons

  • Not available on iOS (yet)
  • Does Not have linked databases functionality
  • No native Kanban or tables functionality
  • Mobile app functionality
  • Limited knowledge management features in the free version

Available for platforms

Windows, macOS, Linux, Web App, Android. iOS coming soon

Pricing:

Free version available, Pro version for 6$/month with more functionality

Quip

Quip is built with collaboration and sales in mind. It integrates documents, spreadsheets, checklists, presentation slides, and chat, all in one platform. It is owned by Salesforce and truly shines when used in combination with the Salesforce CRM.

Pros

  • Excellent collaborative tool
  • Import your address book from popular services
  • Offers integration with chats, docs, slides, and spreadsheets

Cons

  • Very basic
  • Had performance issues when testing, sometimes needed to refresh many times

Available for platforms

Windows, macOS, iOS, Android, and the web

Pricing:

Quip offers a free trial then the cheapest plan is 10$/user/month. Higher plans are available and are suitable for larger teams and enterprises

Slab

Slab looks beautiful. It has modern editing features that make creating good-looking content a breeze. Its building block is posts and topics, Slab’s posts are more like Notion’s pages with intuitive slash commands.

Pros

  • Modern editing features that make formatting easy
  • Your content looks presentable by default.
  • Integrates with most well-known collaboration and productivity tools like Asana, Slack, Github and Dropbox
  • Powerful unified search function across all your integrated tools
  • Uses a system of Content organization by hierarchical topics merging the best of folders and tags.

Cons

  • Does Not have the database functionality of Notion
  • Embeds are limited
  • Not very good for personal use
  • No CSS customizations
  • Only suitable for one use case

Available for platforms

macOS, Windows and as a Web app.

Pricing:

It’s free for up to 10-users with limited functionality and integrations. Higher plans start at 6.67$/user per month

Tettra

Tettra is an internal knowledge management system that is built to organize scattered company knowledge and integrates with famous enterprise chatting platforms like MS teams and Slack to answer employees’ repetitive questions directly from there.

Pros

  • Modern editor with solid formatting options
  • Ability to embed videos, photos and files
  • Integration with Slack and MS teams, also Google docs and Zapier
  • Pages can be organized in a hierarchy of folders, categories and subcategories
  • Supports markdown
  • Automatic table of content
  • Slack integration is seamless with SSO, notifications and you can share, search and answer questions and pages directly from slack.
  • Built-in system for pages verification
  • Ready to use templates for various professional use cases

Cons

  • Pages can interlink only within the same category
  • Limited third-party integrations.
  • Ideal for internal use only.
  • Lacks CSS for customization
  • Only suitable for one use case

Available for platforms

Only web

Pricing:

Free for teams up to 10, then starting from 10$/user per month for larger teams and unlimited features.

TiddlyWiki

TiddlyWiki has been around for 15 years! On their website, they define it as a unique non-linear notebook for capturing, organizing and sharing complex information.

Pros

  • Very customizable
  • Non-linear notebook system
  • Huge community support
  • Different cloud options
  • The ability to self-host
  • Web-clipper for all browsers
  • Awesome internal linking system

Cons

  • The interface doesn’t look modern
  • Has a steep learning curve
  • Can get clunky
  • Cloud hosting options are not very functional
  • Collaboration and multi-editing are not seamless
  • Not a lot of functionality out of the box

Available for platforms

Windows, macOS, Linux, Android, iOS, web, and more

Pricing:

It’s free

OneNote

OneNote is Microsoft’s note-taking app. It’s a comprehensive tool that supports you in taking notes efficiently and capturing your ideas in a range of formats.

Pros

  • Excellent features for capturing and organizing ideas
  • Tools for teachers to create lessons
  • Shareable content library
  • Lots of storage
  • Efficient note-taking
  • Excellent collaboration
  • Allows you to create to-do lists
  • Various note-capturing ways like audio recording, PDFs and more.

Cons

  • No integrations capability
  • Lacking in the template features
  • The mobile app interface can be crammed
  • Lacks project or task management capabilities
  • The OneNote note-taking software can’t automatically sort notes
  • Integrations are lacking compared to Notion

Available for platforms

Windows, macOS, iOS, Android, and on the web

Pricing:

It’s free

Confluence

Confluence is part of the Atlassian array of software, so it’s built with a big organization’s needs in mind. It integrates well with Trello and Jira- other Atlassian software- and is geared toward tech organizations and product teams.

Pros

  • Centralized workspace that allows users to follow project progress in real-time.
  • Users can create extending applications that customize Confluence using plugins.
  • Allows you to control who has access and at what level.
  • Supports tables grouping and advanced formulas

Cons

  • Mobile functionality is not as practical as web-based
  • Poor search engine
  • Have a steep learning curve
  • Clunky interface
  • Confluence is more of a knowledge-sharing and collaborating platform than a project management tool

Available for platforms

Web, iOS and Android

Pricing:

Free up to 10 users with limited functionality, then starting for 5.5$ /user per month and scales based on needed functionality.

Joplin

Joplin is a top-notch open-source note-taking organizer for personal needs that takes security seriously.

Pros

  • In Joplin text editor, you can easily add a variety of content, such as images, videos, PDF documents, and audio files.
  • If you want to use Joplin for studies, you will also love the diagram/equation support.
  • It also offers a robust web clipper that can convert an entire webpage into a Joplin document. Again, the extensions are available on both Chrome and Firefox.
  • End-to-end encryption
  • Integration with different cloud services like NextCloud, WebDAV and one-drive

Cons

  • More of an Evernote alternative than Notion alternative
  • Old interface
  • No database features or formulas
  • No flashcards or spaced repetition options
  • Limited integrations
  • No collaboration support
  • No rich features like OCR, email forwarding, or mobile scanning like other note-taking tools
  • No active support, just a support forum

Available for platforms

Android, iOS, macOS, Windows, and Linux.

Pricing:

It’s free

Coda

On the surface level, Coda and Notion might seem indistinguishable. Both use the concepts of pages and blocks to enable the user to build their own workflows and both offer a wide range of customization options.

Pros

  • Powerful tables
  • Long list of integrations
  • Great automation packs
  • Responsive support
  • Seamless collaboration experience
  • Buttons that can do actions

Cons

  • Clunky mobile app
  • Not a lot of templates compared to Notion
  • Less smooth when there are a lot of data on a page
  • Has a bit of a learning curve compared to Notion

Available for platforms

Web, Android and iOS

Pricing:

Free, advanced features starting from $10/month per “Doc Maker”

Evernote

The golden standard for note-taking. Notion was originally developed as an Evernote alternative.

Pros

  • Easy to use
  • Intuitive user Interface
  • Cross-platform syncing capabilities on their mobile and desktop app
  • Can share notes on social media
  • Rich text editing options
  • Speech to text and keyboard support for notes
  • Offline note-taking support
  • Integrates with a project management tool like Asana

Cons

  • Limited free version
  • Limited use for project or task management
  • No unlimited storage, unlike most other wiki tools
  • Evernote is not as flexible as Notion
  • Limited templates collection compared to Notion
  • No boards capabilities
  • Notion API allows even more integrations than Evernote
  • Limited devices and storage for the free version
  • you need to upgrade to the premium plans to be able to add due dates, assignments, and notifications to a task.

Available for platforms

Available on Windows, macOS, Android, and iOS

Pricing:

Limited free tier option, then you can start for 8$ per month for the higher plans.

How did we choose Notion alternatives?

We created this list taking into consideration that each choice offers something unique regarding these endeavors; either tool built with a certain use case in mind or a different mix of flexible tools that would help you achieve more and have a better experience.

Which Notion alternative is right for me?

Answering this question is not simple. Choosing a tool from this list depends on who you are and what you need the tool to be able to accomplish.

Can I use RemNote for personal task management and productivity too?

Compared to Notion and tools like Evernote which are built specifically to be an all-round productivity app, RemNote isn’t built the same way. But the versatility of the Rems, the ongoing updates to the tool, automation, integrations and the ever-growing plugins that are allowed because of RemNote’s custom CSS functionality means that you can still build functional productivity, note-taking and to-do list personal management systems with little effort if your needs are not complex. Although it’s still lacking in the collaboration department, there are plans to fix that very soon.

Conclusion

Notion did earn its reputation as one of the best all-in-one workspaces around, but what it has in breadth, it lacks in depth, so it may not be quite the best choice for you. Depending on what type of note-taker you are, and what use cases, workflows and features you care about, some of these Notion alternatives might be a better fit for your needs. Choose wisely!

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