ownCloud 9 Introduces- Retention (Document Classification)
Only ownCloud enables admins to set document classification rules and then, based on the defined classification, take action to enforce those rules. By leveraging a combination of new system and user tags, admins and users can decide how to classify a document. Further, admins can set policies that determine how long to retain a file based on the classification, and then automatically delete the file at the end of a defined retention period.
Here are two examples on how retention can be helpful in certain situations:
- Need to enable retention for documents related to an insurance claim? For this case, the admin creates a tag called “insurance claim,” and then sets a retention period of 7 years for documents classified as part of such a claim. A user can then tag a file that becomes part of an insurance claim. The file will be retained by the system for 7 years, and automatically deleted at the end of this period.
- Need to reduce risk by removing content once it has been used? For this case, the admin creates a hidden system tag and has ownCloud automatically assign it to all files uploaded to the system. A second rule evaluates the files, and if they have not been updated in more than 60 days, they are removed.