Who wants to deliver amazing business results?
Do you run your own business?
At times, do you feel overwhelmed by everything you need to achieve?
Yes, it can be daunting as you jump between tasks and attempt to deliver everything you’ve promised your clients.
Do you set timelines for you to achieve your tasks? Do you have extensive ‘To Do’ lists that seem never ending?
The good news about all of this is that you’re not alone. There are more and more of you, now running your businesses.
Companies House figures quote a large 608,110 businesses started up in the UK in 2015. And the annual figures are on the increase.
The question is what are you doing about eliminating all this stuff that you need to do each day.
Yes, it’s a terrible word but one that you are unfortunately guilty of, from time to time. Do you find yourself jumping from one task to another doing a little bit of each but not always fully completing one task before moving onto the next job?
The question is how do you get out of the procrastination habit? And how do you remove this unproductive work pattern from your routines?
Lean Six Sigma
The answer is to analyse what you do on a daily, weekly, periodic and quarterly basis. You can do this by using the Lean Six Sigma Tools.
This process will look at your productivity and efficiency. Initially, you’ll need to invest your valuable time. It will save you time and money in the medium to long term.
There are five stages of the process:
Your define stage of the project will identify the magnitude of the problem(s) and the impact it has on your business.
Therefore if you spend 40% of your day answering your phone and responding to emails, it’ll highlight this.
You can then define what your goal should be. For example, you may want to spend just 20% of your day to answer your phone and deal with e-mails.
The measure will establish where your ‘baseline’ is at the beginning of your project before you do anything different.
In this example, your baseline is that you spend 40% of your daily time answering phone calls and responding to e-mails.
The measure will highlight for example that your new realistic target for this task should be 20%.
You’ll analyse your project and examine in detail how much time you spend performing all your duties.
You’ll find that you do have downtime each day when you are not as productive.
For example, you may work twelve-hour days without a break. But are you 100% productive for the entire twelve-hour day?
You need to ask yourself, ‘is it possible for you to work at maximum efficiency for 12 hours, five days or more per week?’
To enable you to analyse your Lean Six Sigma process you’ll produce a Value Stream Map. The Map will highlight all your step-by-step tasks. More importantly, it will start to highlight ‘waste’. Waste means those parts of your project that aren’t necessary to complete.
They may not add value, can be completed by another person or, performed less frequently.
To improve your business, you need to think about all of your processes. You’ll examine how you can be more productive.
You’ll implement new ‘Solution Matrix’s’ and ‘To-Be-Maps’ based on your new improved processes. You’ll ensure they are effective by measuring them regularly when your business grows and changes.
You may find that it’s more efficient to invest in and recruit an assistant to deal with your day-to-day emails and phone calls. You’ll have more time to focus on your vital tasks such as: talking to and securing additional clients, building up your business and marketing.
You’ll soon realise it’s more efficient to work 9 hours per day and take an hour for lunch. Yes, lunch! You’ll feel on top of your game when you return to work in the afternoon. You’ll be concentrating for longer periods of time.
You’ll achieve more work have had something to eat and rest in the middle of the day. In the long term, you’ll have more time to spend with your family. You’ll be less tired and irritable, and you’ll achieve far more work.
The final stages of the Lean Six Sigma process are to ensure that your new Matrixes and ‘To-be-maps’ optimise your business and make a profit. You’ll need to ‘adjust and tweak’ these documents and routines as your business grows.
Yes, there may be setbacks. You could recruit the wrong assistant but when you do employ the right person, just think how valuable and what an asset they’ll be for your business. You can leave them to do your administration, pick up the majority of your phone calls and emails letting you get on with the next stage.
Amazing business results
You’ll be far happier. Yes in control, earn more money and have more time to spend with your family.