Your Guide To Hosting A Virtual Award Show For Your Employees

Celebrate your employees and their wins.

How do you conduct a virtual award ceremony?

1) Plan the event flow

The first step to planning an online award ceremony is to put together the flow for the show. Start by highlighting important sections like your key award categories, acceptance speeches, performances and talks by CXOs. Once you have this in place you can come up with creative ideas and piece together the flow by assigning time to each category.

2) List and detail out the award categories

Finalize on the broad categories of awards to be handed out, how many nominees you need to have per category and a panel fit to recognize the best talent. It’s always a great idea to have peers weigh in on some categories as well to make it more inclusive and fun. You can have them vote live during the award ceremony using features like polls and leaderboards. More on how you can do this!

3) Get creative with picking out the award

This is an important step in making sure your employees feel appreciated and respected. Even though it may be a virtual set up, you can still plan the actual award distribution by scheduling gift baskets, vouchers, awards, and hampers of appreciation to be delivered to the winners homes shortly after the announcements.

4) Pick the right virtual platform

This is an important decision in the planning process, the platform you choose will dictate the tone for your award show. Will it be interactive with live reactions, chats, polling options or do you want to take on a formal webinar set up with a stage and panel of judges.

5) Ensure your award show is easily accessible

You should also ensure the platform is easily accessible through all devices and doesn’t require any pre-installations and sign ups. Employees should be able to join with ease and use the platform and it’s features with minimal guidance. Having the right interactive features upfront will make your teams feel comfortable to use them and engage with each other during the show.

6) Send out invites and reminders

The idea of the award show is to bring everyone together, recognize experts on subject matter and have a great time together. For this to happen, attendees need to be prepared and given sufficient notice so that they can block their calendars in advance. It’s wise to send out the invites at least 10 days in advance, followed by reminders closer to the show date.

7) Finalize a host for the show

Your host is a key person at the award ceremony, he/she will bring the show together, making everyone feel included, encouraging peers to share funny anecdotes, participate in polls and games and make everyone feel included with their trivia and jokes.

8) Finalize performances, fillers and speakers

Apart from the award giving ceremony, you should plan and add additional performances your attendees will enjoy. Stand-up comedy, dance, vocal performances or a quiz round helps lighten the mood for attendees and encourages participation and interactions.

9) Pre-film content, speeches if possible

Depending on the virtual platform you choose and it’s capabilities, you should consider filming a fair amount of content and editing it before the show. This ensures you stick to the show flow and keep your attendees engaged and interested.

10) Design, graphics, transition slides and branding elements

At an event, and more so at a virtual event, the visuals are what keep your audience engaged. Use transition slides, animation and all the relevant in-built interactive features on the platform you choose to ensure your employees are engaged and interacting with each other.

11) Have interactive features available for your audience

Use polls, leaderboards, trivia Q&A, watch parties to encourage interactions and have your host remind attendees to share, participate and stay active during the award show in order for the experience to be inclusive and fun.

Why Paytm Insider?

The world was & is always changing; the Covid-19 pandemic just accelerated the pace. Businesses have successfully adapted to challenging circumstances and those that haven’t, are at risk of being left behind.

  • Our web-based platform comes equipped with interactive features
  • We can help source the right talent, artists and speakers to match your event format and make it a success
  • Guide you with technical support to make it a seamless process

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