How To Describe Your Projects For PMP Application

How To Describe Projects For PMP Application

Hello project managers! Do you know how to describe projects for PMP application? There have been many doubts on how to properly fill out PMI’s application form for projects you have worked on. In this short post, I will present what I did as well as show you the projects that I worked on and what I filled out word for word. My original project descriptions did not pass PMI’s criteria, but the ones cited below did. Let’s take a look.

Project Leader

TITLE: First Online Business English Course-ware

Project objective: To develop an online business English course and learning platform.

Deliverables:

IN: Defined high-level scope of the project. Identified and documented high-level risks, assumptions, and constraints. Developed business case.

PL: Created scope statement. Presented project plan. Decided to make product. Ran kick-off meeting. Analyzed stakeholders. Planned human resource recruitment. Estimated budget.

EX: Managed project resources. Executed tasks from project plan. Improved team performance. Collected work performance data. Performed quality assurance. Helped teachers to create course-ware.

MC: Measured project performance. Communicated project status to management. Updated risk register with new risks.

CL: Collected lessons learned. Obtained acceptance of all project deliverables. Measured customer satisfaction.

Outcome: Successfully launched EnglishKey’s first online business English course on learning platform and was able to land several contracts with multinational enterprises like Amazon to train their personnel.

*After writing each description, I would go back and refine them until they met the character limits on the PMP application.

Now for the second description.

Project Leader

TITLE: Pre-intermediate Online Business English Course

Project objective: To develop the continuation of EnglishKey’s online business English courses.

Deliverables:

IN: Defined high-level scope of the project. Identified and documented high-level risks, assumptions, and constraints. Developed business case.

PL: Created scope statement. Presented project plan. Ran kick-off meeting. Analyzed stakeholders. Planned human resource recruitment for more English as a Second Language teachers. Estimated schedule budget. Identified risks.

EX: Obtained and managed project resources. Performed tasks from project plan. Improved team performance. Collected work performance data. Performed quality assurance. Helped ESL teachers to create course-ware. Helped manage discrepancies among teachers.

MC: Measured project performance. Communicated project status to management. Updated risk register with new risks. Controlled project changes.

CL: Collected lessons learned. Obtained acceptance of all project deliverables. Measured customer satisfaction by giving test classes to students.

Outcome: Launched second online business English course for EnglishKey to use with its customers. This was a much-awaited learning program for our clients as they wanted their personnel to continue their learning with EnglishKey.

*After writing each description, I would go back and refine them until they met the character limits on the PMP application.

As you can see in both descriptions, I followed a specific formula starting with: Role; Title of the Project; Project Objective; and the deliverables of each of the 5 sections.

Here Are Some Tips For Each Section.

  • Project objective: Try describing it in one sentence.
  • You should describe your activities in each of the 5 sections: Initiating (IN); Planning (PL); Execution (EX); Monitoring and Controlling (MC); and Closing (CL). For each of these sections, you should describe tasks that you did and would normally do during that period. For instance, in the Initiating phase, it is common to Develop the Project Charter. So, if you did this, you should add it in this section.
  • Project outcome: Try describing it in one sentence.
  • Project Management Education: You must add courses that are PM based. If you add a general course like Masters in International Management or MBA and then just add the hours that you had a specific class e.g. 24 hours. It will be declined. You need to add specific courses directly related to project management.
  • Organization details: Give your boss or contact name a heads up that you are going to take the test so they can be ready to furnish any information that PMI requests regarding projects you have worked on etc.

Wrap Up

Hope this short article helps you describe projects for PMP application. Please feel free to contact me if you have any questions or have any suggestions about things to be added to the article. For more information on how to describe projects for PMP application, see PMP Handbook. For more articles on project management certification, click on Get-Certified Articles.


Originally published at Project Management Resource Library.

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