PMPeople PMIS: Product Presentation

What is PMPeople?

PMPeople stands for “people collaborating in project management: project management students vs. project management trainers, project sponsors vs. project managers, and organization managers vs. project management consultants”.

PMPeople is a collaborative platform to provide value added services in the industry of project management. Where project management professionals can be fairly paid as project managers, trainers and consultants? The answer is PMPeople: the platform for project management in the sharing economy.

Sharing economy in project management applies to 3 types of consumers (students, project sponsors and managers) and 3 types of producers (trainers, project managers and consultants). PMPeople enables value transactions among strangers by means of rating, diversity and transparency.

What is a PMIS?

PMIS has three meanings: Project Management Information System, or Program Management Information System, or Portfolio Management Information System. PMPeople PMIS uses the three of them. Read below the definitions given by the Project Management Institute:

  • A Project Management Information System (PMIS) provides access to information technology (IT) software tools, such as scheduling software tools, work authorization systems, configuration management systems, information collection and distribution systems, as well as interfaces to other online automated systems such as corporate knowledge base repositories.
  • A Program Management Information System (PMIS) enables collection, access, reporting, and analysis of information relevant to the management of programs and projects within the portfolio. It supports the efficient and effective exchange of information between the program management, project management, portfolio management, and program governance functions of an organization so that organization’s stakeholders have access to current information important to the program.
  • A Portfolio Management Information System (PMIS) consists of the tools and techniques used to gather, integrate, and disseminate the outputs of the portfolio management processes. It is used to support aspects of the portfolio processes and may include both manual and automated systems. These systems support overall organizational visibility, standardization, measurement, and process improvement, and can facilitate effective decision making by providing the organization with key performance metrics and target collection, analysis, and reporting.

So finally, what is PMPeople PMIS?

PMPeople PMIS is the core tool for Interim Project Managers. It supports collaboration among the 10 active roles in professional project management. Performing organizations generally have in place the following roles focused on project demand management and project supply management:

Project demand management roles focus on proposing projects and monitoring projects performance. All proposed possible projects need to be compared and prioritized: it is pointless to execute all of them, since there should not be enough resources. Demand managers are not too keen to the word “project”, though. They rather prefer words like idea, initiative, request, investment, proposal, commercial bid, etc. Project managers usually say “the project is initiating” when the project is not authorized yet.

Project supply management roles focus on using resources to execute projects. A project is a temporary endeavor undertaken to create a unique product, service, or result. Projects can be executed one by one, or they can be grouped into programs or portfolios. A program is a group of related projects, subprograms, and program activities managed in a coordinated way to obtain benefits not available from managing them individually. A portfolio is a group of projects, programs, subportfolios, and operations managed as a group to achieve strategic objectives. Any project may belong to zero or one program and to zero, one or more portfolios. At the same time, a program may belong to zero, one or more portfolios. Figure below shows an example for a given organization with 8 projects executed in 3 Business Units, some of them managed as components of 2 programs and 2 portfolios. Notice projects may belong to no program –projects 7 and 8– or just one program –project 1– but they can belong to zero, one or several portfolios –projects 1 and 2 are components of portfolios 1 and 2, for instance–:

Project demand management roles are:

  • Stakeholder: An individual, group, or organization who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project.
  • Requester: The person who asks for a new project. They work hard to get projects approved, and then just need to be informed on completion. In project selling organizations, requesters are normally the sales people managing the project selling lifecycle. Analogously, client organizations use the same term for the people requesting new projects.
  • Sponsor: A person or group who provides resources and support for the project, program, or portfolio and is accountable for enabling success.
  • Functional Manager: Someone with management authority over an organizational unit within a functional organization. Sometimes called line managers, they manage any group that actually makes a product or performs a service.
  • Project Management Office (PMO): An organizational structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.

Project supply management roles are:

  • Portfolio Manager: The person or group assigned by the performing organization to establish, balance, monitor, and control portfolio components in order to achieve strategic business objectives.
  • Program Manager: The person authorized by the performing organization to lead the team or teams responsible for achieving program objectives.
  • Project Manager: The person assigned by the performing organization to lead the team that is responsible for achieving the project objectives.
  • Team Members: The individuals who support the project manager in performing the work of the project to achieve its objectives.
  • Resource Managers: They perform the capacity planning to ensure there will be enough resources to meet projects demands. The most important indicator for them is utilization rate, which they need to keep between certain levels according to professional categories. They also share responsibilities with HR such as recruiting, professional career planning, training, incentive policies, managing leaves, absences, etc.

PMPeople supports effective collaboration for the roles involved in professional project management:

Project Managers can report to Program Managers or Portfolio Managers, but they need Team Members do the technical work. Team Members are managed by Resource Managers. These roles ore on the supply side. On the demand side, we have Requesters asking for projects, Sponsors authorizing them, Functional Managers controlling assigned resources from their Business Units, and we also have the PMO providing support and control. Last, but not least, we have project Stakeholders, internal and external to the performing organization, who need to be properly engaged to finish the project, since a project is finished when stakeholders’ expectations are met or exceeded.

This article is also available in Spanish