Information Mapping Principles Explained

When used in the correct manner, information mapping can greatly improve the way in which business and technical information is used within your organization.

While many people know the process of information mapping, not many are aware of the fundamental principles behind the method, which we will now explore.

Principle 1: Chunking

The first principle we will cover is that of chunking, which is the grouping of information into manageable chunks. This is completed by putting the data into small and easy to understand units of information, ensuring that the user is not overloaded with too much material at one time.

Principle 2: Relevance

Relevance is our second principle and is the process of limiting each unit of information to one particular topic. By keeping all of the information related to a single topic, it improves the level of understanding for the reader.

Principle 3: Labelling

Ensuring that each unit of information is clearly and simply labelled is one of the most effective principles of information mapping, as it allows a user to scan the information in order to find what they require in a prompt manner.

Principle 4: Consistency

One principle that is often overlooked when it comes to information mapping is consistency, which is the process of ensuring that all information contains the same terminology, language, labels, formats and other organizational elements.

Whereas in other writing disciplines, such as creative writing, you may want to change certain words to avoid overuse, with information mapping the key is to maintain consistency to improve user-friendliness, as this is far more effective for technical communication.

Accessible detail

Different users require different levels of detail when it comes to certain subjects, which is why accessible detail is an important principle. Creating a system that allows a basic overview of information to all users, while also allowing more advanced information when it is required, is the pinnacle of efficient information mapping.

Integrated graphics

With the growth in technology, such as advanced publishing platforms, it has become increasingly simple to integrate graphics in a resourceful and effective manner. Whether they are tables, pictures, diagrams or other visuals, they should be available to those users who require it, while also able to be easily skipped by those not needing it.

While some may argue that there are additional principles of information mapping, these are the main ones, which should give you a better understanding of the theory behind the process, as well as the benefits of using information mapping to efficiently convey technical information.