Still Not Using A DITA XML Content Management System? It’s Time to Upgrade

Has your business, or organization still not implemented a DITA XML content management system? If not, here are the top features and functions that you are missing out on.

Version management

Keeping sufficient control of your documents is integral to maintaining an effective content management system. With a DITA XML CMS, all user comments, amendments and content revision is tracked, meaning that no work is ever completely lost.

An author may revert back to a previous revision if required, while also being able to compare the differences in versions. This is a huge help when troubleshooting, or for audit purposes, allowing you to easily find and fix erroneous versions.

Collaborative review

Would your organization benefit from having multiple users able to collaborate on a single document at the same time? A powerful feature of a DITA XML content management system is the web collaborative review, which gives authors the chance to accept, or reject annotations, or amendments to their work. This fuels a much easier system of cooperating between different branches, teams and departments.

Adaptable workflow

Having an adaptable and flexible workflow allows any organization to mould their DITA CMS exactly as they require.

With customizable approval cycles, you can ensure that the relevant and necessary safeguards and workflow operations are correctly and reliably in place. This also aids with delivering documentation at the required time, with email triggers and task assignment built into the DITA XML content management system, allowing you to keep regular tabs on progress.

Advanced search capabilities

Having an advanced search capability is essential in a CMS, which is why a DITA XML content management system takes this a step further with a powerful search feature.

This allows all users to search and locate the correct documents and content in a quick and timely manner. In utilizing filters and other criteria, it is simple to locate the data, or document that is required, ensuring that reusing content is efficient and fast.

In addition to this, users can also utilize metadata, attributes and other elements to perform and save specific search criteria, allowing them to browse and manage their specific content with ease.

Utilizing metadata

One of the largest benefits to a DITA XML content management system is the use of metadata. In capturing information such as the last modified date, author, revision number and other attributes, users are able to navigate their way around the CMS with much greater speed and control. In addition to this, custom metadata can also be added, allowing the organization to customize their criteria and become more efficient in their processes and procedures.

The ability to mould the system to fit in with an organization’s demands and requirements is not only reflective of metadata, but it is also synonymous with how a DITA XML content management system can help an organization better achieve its goals.