Time-Attendance management is a critical aspect for any organization and more so if they are using the traditional, time-card or register systems for capturing employee attendance. Accumulating attendance data for every employee at the end of each month and calculating salary on the basis of not-so-accurate data is a tedious task. The data is likely to be inaccurate because of malpractices that employees engage in, such as buddy punching, entering false in/out timings, etc.
Implementing attendance management software can make managing accurate Time-Attendance data of every employee easier for HR personnel. It also aids in quick and error free payroll, reducing employee dissatisfaction and boosting employee morale. Having an automated system in place definitely has its advantages. Listed here are the five major benefits that an automated attendance software can deliver.
Benefits of Automated Time-Attendance Management System
Flexible Attendance and Leave Policies
· An automated attendance system can not only help manage attendance of employees at one location but of those working at various other branches as well. Moreover, a Time-Attendance management system can aid in the centralized monitoring of employee attendance across multiple locations. The need to manually accumulate attendance data of each employee from various locations is eliminated with this automated system.
· Secondly, various attendance and leave policies can be assigned to employees such as Late In, Early-Out, Overtime and Authorization, Absenteeism, Compensatory Off, Shifts-Schedules and Leave Policies. These policies can be assigned based on the hierarchy/department of the respective employee as well. User-wise assignment of these policies allows for an organized and systematic attendance data collection.
Prevents Misuse of Attendance Policies to Improve Productivity
· Employees often engage in malpractices such as recording incorrect/false attendance data or buddy punching. Such misuse of the conventional attendance methods will definitely have an impact on employee productivity. With attendance management software in place, organizations can conduct accurate monitoring of every entry and exit of employees. As employees can no longer enter false data, the software indirectly helps improve their productivity.
Accurate Payroll Process and Reports as Output
· Another major benefit of Employee attendance management software is that it can be integrated with third-party payroll, ERP, SAP and HRMS. Since the attendance data is accurately collected via an automated system, chances of erroneous payroll are negated.
· Furthermore, seamless integration with a third party payroll system also reduces the time required to calculate and process payroll of employees.
· Manual calculation of attendance data for payroll is prone to be erroneous. However, having automated attendance management software in place eliminates chances of erroneous payroll.
· The software allows generation of 200+ attendance reports and charts, which aids in important decision making and for keeping records. Moreover, the software also allows the generation of customized reports, making it easier for the HR personnel to analyze.
Eliminates Buddy Punching
· As mentioned earlier, implementing an automated attendance system ensures employees do not indulge in malpractices such as proxy punching. Today, most organizations have started implementing biometric attendance systems. In that case, the chances of buddy punching are eliminated as each employee will mark attendance with their unique credential such as palm vein or fingerprint.
· Furthermore, an automated Time-Attendance management system ensures that attendance events of each employee occur on the basis of the assigned policy.
Easy Interpretation and Decision Making
· The automated attendance system makes it a lot easier for employees and their respective supervisors to keep track of attendance. In case of events such as missed punch, late punch, shift change update, leave status, etc. employees receive SMS and Email alerts. Hence, employees and supervisors will remain updated with real-time attendance status, which will help them take necessary action. . Moreover, alert message content can be customized as per requirement.
· The employee attendance management software also allows employees to apply for leave or tours directly on the web based employee portal via their workstation or mobile. This makes it easier for employees since they no longer have to indulge in the lengthy paper work for their leave/tour approvals. Furthermore, while applying for leave, they can check the number of leaves that are actually available with them and apply accordingly.
· Supervisors can also benefit from such automated software. Supervisors can either approve or reject the employees leave and tour application from their portal itself via their workstation or mobile.
· Another major benefit of automated Time-Attendance management software is that supervisors or HR personnel can generate various reports in different formats. They can generate reports on entry and exit timings of employees. Reports of individual employees can also be generated in order to keep track of the time they spent in a particular area/zone. In simple words, these reports help them keep track of mobility and timings of employees.
· Monthly Attendance reports can be also generated from the software. These reports give precise information on an employee’s or all employees’ attendance, leaves/tours, overtime, shifts, etc.
<< Updated Recently >>
Face Recognition for Accurate Identification
Face Recognition technology, a recently developed biometric credential has proven highly efficient and accurate. Up until now, biometric fingerprint attendance system was used as a method for granting access and attaining employees’ attendance. This technology, built with the deep learning algorithm gives an advantage of detecting liveness of a person. It analyses the contours, shadows, depth and other aspects of a person’s face while identifying him or her as an authorized user. Additionally, face recognition is a contactless identification method, which makes it a perfect solution for organizations belonging to industries that are stringent in hygiene maintenance, such as healthcare.
Face Recognition, which is a mobile based application, further provides advantages to enterprises as their employees can simply use their own mobile phones for marking attendance and gaining access into the premises. Since the technology uses the face of an individual as a credential, it becomes one of the most accurate methods for identifying a user. The technology also provides accurate results in different conditions. For example, if a male user has grown a beard after enrollment, the application will still accurately identify the user. Hence, face recognition has also become as one of the most popular forms of biometric time-attendance and access control solution for majority of the organizations.
To conclude, this technology is not just an accurate method of identification but also highly secure.