Must Haves for a Flexible Office workplace in Glasgow

Workplaces are evolving. Workers are beginning to be more and more flexible and the traditional workplace is no longer seen as fit. Workers are becoming mobile, 20–25% of US workers telecommute frequently. This calls for a workspace where the employee may not be in the office at all times. What should your office have to be suitable for today’s mobile workforce?

Collaboration technology

Your team members may not all be in the office at one time, or may be spread out all over the world, this makes face to face meetings incredibly difficult. Collaboration technology like Skype and Facetime allows workers to have a meeting using video conferencing anywhere in the world. This saves halting a meeting or travelling to work for a meeting. Collaboration technology is inexpensive, which makes it a worthwhile investment as the cost of workers travelling to a location for a meeting can stop. Being able to talk to co-workers easily using video conferencing is by far faster to discuss projects and share knowledge than email.

Hoteling and hot desking

Mobile workers may only come in to their office a small number of times a month, leaving an empty desk the rest of the time. Some companies use hoteling to manage office space. Hoteling involves booking a desk or room in advance, this works out if you know when you are coming in and when you need a specific office space to use. Hot desking is when you choose a desk upon arrival. Both these options offer a flexible workspace environment where you only use a desk space when you need it. A serviced office in Scotland is perfect for these tasks.

Virtual Office

If there is no need for a physical office space, then a virtual office space may be the ideal solution. A virtual office provides a business with a commercial address which appears much more professional than a residential home address. If you live near a city, for example Glasgow, then obtaining a virtual office in Glasgow is an ideal solution. Another benefit of a virtual office address is that you can keep your home address private, if you hold inventory at your home address, then it makes sense not to let strangers know where it’s located. Virtual offices also offer mail forwarding and telephone answering services too, which usually are available at affordable prices.

Cloud Storage

Cloud storage is an essential part of any flexible worker. When travelling to their office they may need to access their files on another computer, or may want co-workers to access them instantly. Cloud storage gives mobile workers the power to be flexible on not only where they work but on what devices they use. When mobile workers have to commute they are more likely to lose or break their computers, than a computer kept in an office. Cloud storage allows you to retrieve the information from another device as well as being able to wipe the data from the lost or broken computer.