Working on your team’s productivity
One of the worst things that can happen at work is to start working on a bunch of tasks at the same time, and continue doing them simultaneously, all the while thinking you’re super productive because you’re doing so much at once. This can only lead to having things done half-assed (or worse, not not at all). Productivity is not about dabbling in as many projects as you can. It’s about creating the delicate balance between quality and quantity — and moving closer to your goal as effectively and efficiently as you can.
You, as the manager, are the best person to help your team work on their productivity, since you spend the most time with them. A good first step to take is to take the time to get to know your team; see what makes them tick. From there, you can work together to establish some practices that would work best for you and your team. To start with, you can try doing some of the things that work well for our teams.
So let’s get started…
Set goals and expectations with your team.
You, your team, and the whole agency/ organization/ corporation have the same end goals; so it makes perfect sense to work together to establish them. By doing this, you’re effectively avoiding the awful situations where people don’t know why they’re doing something. Once everyone knows what their goals and expectations are, it’s much easier for them to organize their work and be as productive as possible. The most important step you and your team should take is look at the big picture. If you can’t see the forest for the trees, you’ll easily get lost in the details, which is detrimental to your productivity.
You should always work together with your team, but keep in mind that you are the leader, so you should set the example. Get your own ducks in a row first, and then help your team organize. Taking a look at your weekly plan and making a “To Do” list for the day based on that plan, will help you have a clear overview of the tasks that need to be completed. If you manage your time efficiently, you’ll be able to help your team do the same.
Be generous with feedback.
When working towards a goal, people like knowing whether they are going in the right direction; whether what they are doing is correct or enough. If they don’t have this info, they might begin working aimlessly, and their work could become chaotic. Another important thing is receiving feedback from your team. Actually listening to your team’s needs will help you overcome various obstacles, and even avoid them completely. If you know, for example, what app someone needs to complete a task, or what issues they had while working on a project, you can help them boost their productivity by working with them to eliminate that obstacle.
Create an agenda for every meeting and make sure it has an objective
Before calling any meeting, make sure you have an agenda. A well structured meeting will help you focus and cover everything you planned, as well as enable your team to be on track. At the beginning of the meeting, the objectives should be stated clearly, and those objectives should be reached by the end of the meeting. Having meetings like this enables your team to be focused on one thing at a time, which will greatly improve their productivity.
In conclusion, if you want to help your team be more productive, you’ll need to get to know them well — be familiar with their strengths and weaknesses. Open communication is the key to achieving this.
We’re always working on boosting our productivity levels here at ReportNest, and we came up with something that can help you too. Check out our website, and see what we mean.