A Beginner’s Guide to Virtual Meeting Etiquette

Have you started playing little games as you watch your coworkers or students while using Zoom? I have to admit I am immensely entertained by the little things people do when they forget that others are watching, and I know I’m as guilty as everyone else!

Below are 10 tips to help you up your game and not fall prey to these virtual faux pas.

BEFORE THE MEETING:

• Background: Be aware of what is behind you. Avoid messy spaces, TVs, or areas that kids/pets/others will walk into the frame.
• Lighting: Your primary lighting source should be in front of you — not behind. Sit facing a window or put a lamp behind your computer.
• Appearance: Get ready as if meeting these people in public. Hair & makeup, trim beard or shave, brush teeth, and wear a nice, appropriate top.

GETTING STARTED:

• Update your Display Name. Use either “First Last” or “First & Last Initial.” (Sofia Rodriguez or Sofia R.)
• Turn on your camera. There are many benefits for you, your classmates, and your instructor when you are visually present. | Avoid walking around with your camera, especially when you’re speaking. | Look at the camera when you’re speaking, not at the screen.
• Mute yourself when you’re not speaking. Be aware of what sounds are in the background — TV, air conditioner, outside noises like traffic, wind, trains, construction, etc. I understand the appeal of sitting outside while on a meeting, but I’ve never had a coworker successfully sit outside without there being a ton of background noise.

BECOME A PRO:

• Stay Focused: Don’t do other work, scroll the medias, play games, eat, etc. Stay engaged.
• Identify Yourself: Say your name when you start speaking or ask a question. People may not be able to see or tell who is speaking.
• Participate. Use the chat function to ask questions or raise your hand if you know the speaker can see you.
• Don’t stare at your own image: Avoid using your image as a mirror to groom or rearranging clothing.

If you enjoyed this please give it a ton of claps and share it with your officemates!