SharePoint Integration in PowerApps: Extending your apps with SharePoint data

Power Apps and SharePoint can be integrated in a variety of ways, depending on your needs. For example, you can use Power Apps to create custom forms for SharePoint lists, or to build apps that automate workflows between SharePoint and other systems.

Microsoft SharePoint

Here are some common scenarios for integrating SharePoint with Power Apps:

• Create custom forms for SharePoint lists: Power Apps makes it easy to create custom forms for SharePoint lists. This can be useful if you need to collect data in a specific format, or if you need to add additional validation or business logic to the data collection process.
• Automate workflows between SharePoint and other systems: Power Apps can be used to automate workflows between SharePoint and other systems, such as CRM systems, ERP systems, and email systems. This can help to streamline your business processes and improve efficiency.
• Build custom apps for SharePoint: Power Apps can be used to build custom apps for SharePoint. This can be useful if you need to create an app that is tailored to your specific needs, or if you need to integrate SharePoint with other systems in a way that is not possible with out-of-the-box solutions.

Here are some examples of how Power Apps can be used to integrate with SharePoint:

• Create a custom form for a SharePoint list of employee vacation requests: You can use Power Apps to create a custom form for a SharePoint list of employee vacation requests. This form could include additional fields to collect data such as the employee’s manager’s approval, or the reason for the vacation. The form could also include validation rules to ensure that the data is entered correctly.
• Automate a workflow between a SharePoint list of sales leads and a CRM system: You can use Power Apps to automate a workflow between a SharePoint list of sales leads and a CRM system. This workflow could automatically create a new lead record in the CRM system when a new lead is added to the SharePoint list. The workflow could also automatically update the lead record in the CRM system when the lead status changes in the SharePoint list.
• Build a custom app to approve SharePoint documents: You can use Power Apps to build a custom app to approve SharePoint documents. This app could include a list of all pending documents, the ability to view the documents, and the ability to approve or reject the documents. The app could also send email notifications to users when their documents have been approved or rejected.

Integration with SharePoint in Power Apps can be a powerful way to automate your business processes and improve efficiency. If you are looking for ways to improve the way you use SharePoint, consider using Power Apps to integrate SharePoint with other systems or to create custom apps.

Here’s a step-by-step guide on how to do it:

Step 1: Access PowerApps

• Open your web browser and navigate to the PowerApps portal at https://powerapps.microsoft.com.
• Log in with your Microsoft 365 or PowerApps credentials.

Step 2: Create a New App

• From the PowerApps portal, click on “Apps” on the left-hand menu.
• Then, click on “Create an app” and select “Canvas” or “Model-driven,” depending on your project’s requirements.

Step 3: Design Your App

• Design your app’s user interface as needed using PowerApps’ built-in controls and features.

Step 4: Connect to SharePoint Data

• To integrate SharePoint data into your app, click on “Data” in the left-hand menu.
• Then, click “Add data” and select “SharePoint” from the available connectors.

Step 5: Connect to SharePoint Site

• You’ll be prompted to connect to a SharePoint site. Enter the URL of your SharePoint site or select it from the available options.
• Click “Connect” to establish the connection.

Step 6: Select a SharePoint List

• After connecting to SharePoint, you’ll see a list of SharePoint lists and libraries available on the connected site.
• Select the SharePoint list or library that contains the data you want to use in your PowerApp.

Step 7: Create Data Source

• Once you’ve selected a SharePoint list, a data source is created in your PowerApp automatically.
• You can rename the data source for clarity, if needed.

Step 8: Use SharePoint Data in Your App

• You can now use the SharePoint data source you’ve created in your app. Add controls like galleries, forms, or labels to display or manipulate SharePoint data.

Step 9: Customize SharePoint Data Display

• Customize how SharePoint data is displayed in your app by configuring controls and layouts. You can use formulas to filter, sort, or transform the data as needed.

Step 10: Publish and Share Your App

• After integrating SharePoint data and customizing your app, you can publish it and share it with others in your organization following the steps outlined in a previous response on “Publishing and Sharing Your PowerApps.”

By following these steps, you can seamlessly integrate SharePoint with PowerApps, allowing you to create powerful business applications that leverage SharePoint’s data and collaboration capabilities. This integration is particularly useful for building custom tools, dashboards, and workflows that streamline your business processes.