The must-haves for small business support teams — kapdesk

In the more recent times, customer service has been pushed into the spotlight for businesses of all shapes and sizes. Organizations are rapidly taking the necessary steps to ensure that their customer service system is up to the mark. Never before has customer satisfaction been such a significant driving force on such a large scale.

The customer of today is impatient and wants faster response times from a business, along with support on the channel of their choice. These expectations can be difficult to handle for organizations with limited resources — such as small or medium-sized businesses — who find it difficult to manage the pressure from their customers in order to deliver information to them in the swiftest manner possible.

At the same time, it is quite vital for any business, especially startups and small businesses, to meet the demands of their customers. So, how exactly should a small business conduct itself to meet the demands of the customers and grow?

Let’s look at some of the requirements that small businesses need to fulfill.

1. Efficiency of the customer service system

The brand of an organization is important, and social media channels play a pivotal role in establishing it. So, when your customers end up with long response times, the word spreads faster than wildfire.

It’s not uncommon for people to talk more about their bad experiences than their good ones. What’s imperative is that you arm your agents with the right tools by having a customer support system in place that enables them to answer and respond to queries in a swift and smooth fashion.

A customer support software will allow your agents to eliminate redundancy and focus on the tasks that are more complex and require much more focus. One of the biggest issues that every organization’s service team has to deal with is their ‘handle time’.

Handle time is the amount of time taken by an individual agent to find the relevant information that will help them resolve the query at hand. With the right customer support software by your side, your agents will easily be able to handle queries and answer questions in the right context. Having the right details will also allow them to follow-up in an appropriate manner.

The take away being, when your agents are knowledgeable and are empowered by the right tools, you’ll have customers who are happy and loyal.

2. Self-Service

Your customer base will always have a particular section that would like to solve the problem at hand without getting in touch with your customer support team. These clients prefer to find answers on their own, and many of them are more likely to move away from the brand when they fail to find the required answers.

It’s important that your support environment have a self-service system in place. The expectations from self-service are continually rising and the customer requires solutions to be convenient and quick.

3. Actionable data

You can’t improve your performance if you cannot measure it. That’s where actionable data comes into play. It is a critical component for small businesses’ customer support centers.

It helps them grow their business. It is important that you look at your current customer support system and ask some important questions like:

* How do you come to the conclusion that your customer support center is meeting the desired expectations?
* How will you adjust the range of your products and services to match the needs of the client? 
* How’s your business performing? 
* What topics are your customers more concerned about and are raising queries for?

It is important that your customer support system gets the vital information so that it can improve on its flaws and grow itself. It is also important to remember that the best source of feedback is your current crop of customers, and the information that they provide is pure gold.