5 Key “non technical” things to think about when upgrading your payroll system.
“By failing to prepare, you are preparing to fail.”
― Benjamin Franklin
In part two of our “Trends for NZ Payroll in 2017” we have a quick checklist for businesses looking to partner with their very first payroll service provider? (or perhaps upgrade to a better one!)
- Know why you are changing and what outcomes you want — Write it down.
Before you even start talking to any vendors take the time to work out why you are changing, what are the key features and / or benefits you are looking for, what is your timeframe, have you got the resources to make the change, what is your budget (don’t disclose this). Create a check list of these things and make sure each vendor will get you to where you want to go.
- Show Me Don’t Tell Me
There are plenty of good sales people out there who will tell you “of course it can do X” Changing payroll system impacts every person in the company so you need to be very confident the system will do what you need and you need to be shown this. Also, does it feel intuitive, is there a simple flow, will you get the reports and exports you need. Does it meet all the requirement of the Holidays Act and Employment Relations Act (record keeping, in order to verify data such as leave, will become a big thing in 2017)
- Avoid the Smoke and Mirrors
Just because a provider has a flash website, big marketing budget, is flavour of the month or has a high profile it doesn’t mean their product will match. This is a decision which will impact every person on your payroll so near enough is not good enough! Do your Due Diligence.
- Trust is the key — what is the providers track record
How long have they been in the market. How big is their client base. Do they have clients (which they will disclose) who are in your industry. Can you get access to a trial account.
- Can I deal with a human?
This is a big consideration. Payroll is about people and getting timely support is critical. There is a trend to reduce support and training services and make all communication online via email or messaging. This is particularly true if the system is supported offshore. Payroll is too important and can’t wait, so having access to free phone support is critical. Ask if you can speak to an existing client to see what the support and training is like.
There are many other considerations when it comes to implementing a new payroll but following these 5 simple rules are a good start.