How to Write a Resignation Letter for a Job?

We all know that Change is the only constant, which applies to all spheres of life be it personal or professional. Quitting a job for another or to take a break brings about a great change in learnings, experiences, exposure & outlook. The very first step to bring about this change in one’s professional world is to write a Resignation Letter.

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Here you learn How to Write a Resignation Letter. Look at the important components that form a good resignation letter:

1) The Start
The beginning of your resignation letter should be straight and simple. There’s no need to mention the reason for quitting the job as this discussion must have already happened. Mention the position you’re resigning from and the effective date along with the notice period.

2) Thank the Organization
This part needs to be done in the right way as it governs the terms on which you leave. Thank the organization and your reporting manager for giving you the opportunity to work and put your skills to use.

3) The Handover
It is important to show your willingness to help in the process of handover. Mention that you will be available to help out new resources and ensure a smooth handover. This will ensure that you are leaving with the required systems and processes in place for new people to get started.

The above stated will help you to frame your resignation letter aptly. There are some more points that you must keep in mind while framing the letter:

# Don’t use sugarcoated language — keep it direct
# Don’t justify and explain
# No need to mention the new organization you’re going to join or your next step
# Specify your notice period and request to change if needed
# Inform your manager before you plan to send out the letter

Here is a sample for you

Subject: Resignation Letter: Your Name
Hello [Manager’s Name]

I’m writing this email to notify you about my decision to move on. Please accept this email as my resignation from the position of [your designation] at [organization’s name]. I will be serving a notice period of [ predetermined duration ] and [ date ] will be my last working day.

​Working with [organization’s name] for [duration] was great. It gave me a lot of learning opportunities and helped me enhance my skills. It is indeed a valuable experience that I’m going to carry throughout my career.
During my notice period, I will ensure a smooth handover and functioning of important daily operations. Please let me know in case I miss anything in the process.
Regards
[Your Name]

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