With so many low-code alternatives, what’s the best replacement for Lotus Notes Domino applications that have reached end of life?

By David Jakelic

If a number of applications based on Lotus Notes and Domino typically used to grow to hundreds or even thousands per organization, where do all these applications end up eventually? Have they already been replaced?

As opposed to Domino email migration, replacing Lotus Notes applications that have reached their end of life is often a tough nut to crack. Why is it so? With so many collaboration, workflow, and low-code alternatives, we shouldn’t argue that there is a lack of viable alternatives to Lotus Notes. Or, should we?

Finally, how many former Lotus Domino developers have embraced…

How incomplete Lotus Notes Domino migration can ruin your credibility (and how to avoid it)

By Karen Martin

Incomplete migrations from Lotus Notes Domino are more common than one might expect.

Normally, companies should carefully consider compliance requirements when deciding how to archive legacy data while migrating off Lotus Notes Domino. But how many companies plan this in time, and how often is compliance an afterthought? And finally, what if you inherit a pile of NSF files from your IT fellows who left the company?

This is a common story about how inactive, cold data suddenly becomes a hot potato.

The Lotus Notes Domino legacy

Over the last 30 years, Lotus Notes, followed by IBM and HCL Notes/Domino, have been…

You can build modern applications on the new HCL Domino in 2021. But Lotus Notes? If your company is still using dated Lotus Notes applications, it’s high time to modernize or migrate.

By Karen Martin

Ireland’s Data Processing Commission (DPC) has recently provided another example of a familiar problem: legacy systems may serve a critical function, but the difficulty of integrating it with newer applications limits the utility of the data they store and process.

In this case, Ireland’s DPC has a problem with Lotus Notes.

A quest to replace Lotus Notes applications

As the lead data supervisor for tech giants like Apple, Facebook, and Google, the DPC is the EU’s busiest GDPR regulator. According to their 2020 Annual Report they handled more than 10,000 cases and received 4,476 GDPR-related complaints and 6,628 data breach reports. …

Decommissioning Notes and Domino may be unavoidable. Yet, it does not mean saying goodbye to the Lotus Notes data stored on that infrastructure.

Information Lifecycle Management (ILM) and Lotus Notes

Companies that are sunsetting Lotus Notes and Domino face an Information Lifecycle Management (ILM) challenge. For one thing, it’s not even called Lotus Notes nor IBM Notes any more. It’s HCL Notes. HCL Technologies bought Notes and Domino from IBM in 2018. In any event, Lotus Notes data is different from almost every other type of data that an organization wants-or needs-to archive for long-term availability. It’s enmeshed with application functionality and subject to the structure of a distinctive NoSQL database.

Archiving Notes Storage Facility (NSF) data “as-is” assumes the availability of a functioning Notes infrastructure in the future. This…

Migrating off Lotus Notes and Domino was a large-scale project at O-I Glass, Inc., starting from 110 Domino servers and 10,000 databases

O-I Glass, Inc. (NYSE: OI), a Fortune 500 company, is one of the world’s leading manufacturers of glass packaging products. Globally headquartered in Perrysburg, Ohio, the company has more than 27,500 employees at 78 plants in 23 countries worldwide and achieved revenues of $6.7 billion in 2019. For more information, visit o-i.com.

We spoke with Diane Jackson, the analyst/developer who worked on the Lotus Notes decommissioning project at O-I Glass.

Can you please tell us a bit about…

If you’re responsible for the HCL Notes and Domino (Lotus Notes) environment in your organization, you have probably come across some of these indicators at some point.

HCL Lotus Notes and Domino content transformation
HCL Lotus Notes and Domino content transformation
Photo by Ryan Quintal on Unsplash
  • Migration to the cloud is underway, so you’ll need to figure out what to do with all the applications and databases that aren’t being actively used.
  • You’re asked to move a collection of Notes documents to a SharePoint list or library.
  • As a Domino developer, you need to produce printable customer-facing documents directly from your web applications.
  • Your organization has decided to implement a new system for centralized record keeping.
  • Your company’s application portfolio needs consolidation. You will be reducing the number of apps, and you will need to archive inactive data.
  • Business users ask for help whenever they…

What SharePoint Administrators need to know to move data from Lotus Notes applications to SharePoint.

Are you a SharePoint administrator who has been assigned the task to extract data from Lotus Notes applications, and to save it in Microsoft SharePoint? Or are you wondering what to do with your legacy Lotus Notes applications and how to migrate content from their databases?

If you answer yes to either of these questions, then this whitepaper is for you.

Legacy Lotus Notes databases often contain valuable data that cannot be discarded. Incomplete extraction of this content is a common mistake that should be avoided.

This whitepaper describes the typical pitfalls and best practices involved in Lotus Notes data…

How to archive IBM Notes and Domino data: Basically, there are two archiving options: one is the standard NSF file, and the other is a stand-alone archive.

Photo by Joel Filipe on Unsplash

There are two approaches to creating a Lotus Notes archive:

  1. Use the standard archiving feature that comes with IBM Notes and Domino to archive your data in the NSF file (standard archive).
  2. Export your data outside of IBM Notes/Domino into open formats such as PDF, XML, and JSON, by using specialized archiving tools for Lotus Notes (stand-alone archive).

Step-By-Step: Learn more about these methods.

Pros and cons of the two approaches

What are the advantages and disadvantages of the two approaches? The first thing you should think about is whether you will restore your Lotus Notes data from the archive. If you want to use the archive…

Ed Brill, former head of Notes/Domino and IBM Collaboration Solutions, gets to tell his side of the story.

Interview by Hogne Bø Pettersen

Photo by Hogne Bø Pettersen

– My contract with IBM has some limits on things I can say, but it doesn’t stop me from sticking to the facts! As was true when I wrote Opting In, transparency matters…

The words are those of Ed Brill. For many years the personification of IBM Collaboration Solutions, especially the Notes/Domino portfolio, for IBM customers and business partners. He was like a rock star at Lotusphere, the old Lotus software conference that held for over two decades in Orlando in January each year.

The scapegoat

For a few years he went away, but he came back…

While HCL says HCL Places is not intended to replace the Notes client, everything about it screams that’s just what such a product will do.

By Hogne Bø Pettersen

A lot of people are wondering why IBM Connections wasn’t part of the deal between IBM and HCL when the two companies agreed on the future of the IBM Domino product family. Personally, I think HCL Places is why they didn’t also take Connections.

HCL only teased us with HCL Places at the Engage user group meeting in May. At ICON UK in September, they showed us a full-fledged demo. The demo, which was made in cooperation with Red Pill Now, looked like this:

In short: HCL Places lets you access your newsfeed, email, calendar, chat…


Sharing opinions and predictions about collaborative software, starting with IBM Notes and Domino. Curated and edited by SWING Software.

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