Make the Change with the Kanban Method — Péter Szántó’s Blog

Chaos, inconsistency and workflow problems in your everyday work routine? You would never dream how much better it can become by applying the Kanban Method. Having full control over your work processes is just priceless.

This article was originally published on my blog.

Incremental change in your workflow

Imagine having everything on a Post-it, and as you get closer to finishing your tasks, you move to further stages. The Kanban Method has three basic sections:

  1. To do — Make the full list of things you want to get done.
  2. Doing — When you start progressing on one of them, move it into this section.
  3. Done — Put those task here that are completely finalized.

Color-coded Post-its can function as categories or tags by project, or as any other differentiator. If necessary, you can always add notes, such as a certain task for example is “on hold”, or extra information and detail about the process. You can also attach documents or images.

Of course, you are able to develop your own work process based on the Kanban method, and find out new stages other than the three sections that I mentioned above.

Kanban is a perfect solution if you would like to see a broad picture of ongoing projects. You can see in one glance all the tasks, approaching deadlines and progress of your work.

  • Pros: You have a broad picture always in front of you.
  • Cons: Always be careful about the details that can be overlooked if using this method.

Teamwork and Kanban Method

Kanban is the best technique for working as a team, as well. Your coworkers will know everything that is going on with a project. What’s more, each person can address a task themselves or can be tagged by someone to do a certain task.

Check out these apps that function based on the Kanban method. They will help you see the big picture and help you keep an eye on every stage of the work you are progressing on.

Trello vs. LeanKit

Stay up to date with these applications that are available from your mobile device, as well. While you are out of office, you can check status updates, comments, and make changes anytime. You will have control over your job easily with these apps.

There is not much difference between these two apps; they are very similar tools. I have done a little research on them and found out that Trello is supported by all kinds of platforms: web-based, iPhone, Android and Windows phone app; LeanKit isn’t compatible with Windows phones. While Trello typically serves freelancers and sales and marketing executives, LeanKit is also for enterprises. Apparently, Trello has fewer features, but allows integrations with more platforms. According to social media preference, Trello has been more popular, but it is worth it to check both of them out. They both develop new features quickly to fit their customer needs. LeanKit even offers a free trial.

Implementation

It can take some time to get accustomed to these applications, especially if you have a whole team working with you. However, it is simply that you and your people may need to change your working habits a little. It’s kind of like making a documentation of each step that you are planning to do, you are doing, and what you have done.

It may seem as a Sisyphean work in the beginning, but soon everyone will realize how much you can ease your work. In fact, you can become addicted to this kind of working method. But this will be a good kind of addiction.
 Let the Kanban Method define your whole workflow. Combine this method with the GTD and Pomodoro Technique, and take over the reins.


Originally published at blog.szanto.co on September 1, 2016.

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