3 Reasons A Good Record Keeping Policy Is Important For Architectural CAD Drafting Services
Architectural firms need to maintain a lot of records, a task that becomes virtually impossible without a good record keeping policy in place. The article takes a look at some of the reasons that make a sound record keeping policy so important.
The AEC Associates Architectural CAD drafting services have to constantly deal with tons of records, a task that seems virtually impossible sometimes. It’s never easy to decide which records to keep and for how long, and which ones to discard and when. There is always a danger that without a sound record keeping policy in place the Architectural CAD drafting services would be lost in a maze of records that are unmanageable and sometimes even unusable.
Architects and other construction industry professionals produce a lot of paper drawings and countless computer files. It becomes a huge challenge for every organization to decide what to do with these drawings and other records during the course of a project and after the project is over. One perennial question that keeps coming up is why should these organizations keep these records anyway? Wouldn’t it be wise to do away with all the burden once the project is over? Once the project is completed, once the building and the set of final drawings are handed over to the client, do the architects really need to keep this vast sea of records that takes so much of their time and resources?
Reasons why a sound record keeping policy is so important:
There are several reasons that make record keeping so important for Architectural drafting services in the short term and in the long term. Let us take a look at some of the main reasons that make it mandatory for you to form a sound record keeping policy for your organization if you don’t already have one in place:
1. Staying clear of any law suits is imperative for any organization, especially those that deal with public. Different countries have different laws regarding the time frame in which an action may be taken after the building is handed over to the clients. Usually different countries make the architects responsible for a building till a period of up to 5 to 15 years after the building is handed over to the client. If one has all the required drawings and records in place, it’s much easier to keep a track of the building’s performance.
2. Your association doesn’t end with your client once you hand over the building to them, they may require your services in future as well. It is prudent to be ready with the earlier drawings and other details if the clients want to make alterations or additions in their building some time in future. It would be easy to take up such jobs if previous records are readily available and no measurement and redrawing work is necessary.
3. A lot of research work goes into a new project that takes up valuable man hours. If the drawings and other relevant records are available from similar projects done earlier by the organization, valuable time and effort could be saved. This makes a sound record keeping policy very important for Architectural CAD drafting services.
Keeping records without having a sound policy in place is inviting trouble. Finding required records in such a scenario would be like trying to find a needle in a pile of haystack. Any organization would do well to form a sound record keeping policy based on expert advice and past experience.