How Document Scanning Works
Pre-Planning:
With a dedicated Turn Source professional walking you through each step of the process, pre-planning the transfer from paper documents to digital files has never been less complicated. We’ve created an outline to show our customers where each of their documents stands during each stage of the conversion, where we hold an active file/document-inventory making sure nothing valuable slips through the cracks.
Document Shipping:
One of Turn Source’s central objectives is organization. Each time we receive boxes of documents from you, or when we pick-up from your facility, we ensure an error-free inventory system is in place when your documents are signed off for delivery to one of our secured scanning facilities.
Document Preparation Service:
Documents must first be prepared to be scanned. Our preparation staff is specially trained in the tedious tasks of removing staples, repairing torn pages, separating important records, and seeking out hindrances that could potentially slow down the scanning process.
Enhanced Document Scanning:
Once, they’re taken to our scanning department to be fed through our high-quality commercial scanners. send-off your boxes of documents are prepared for Our team will specify the image-resolution, color-settings, and barcode separation of your preference — we can provide our customers a sample box after the initial test to ensure our customers will be happy with the quality of the finished product.
Indexing and Data Capture Service:
The key component of the scanning process is indexing your digital files, as that’ll be your way of searching for and locating them. We index single names to files and/or extract various fields of information from an image to create layers of folders to organize the files in. Using OCR (Optical Character Recognition) conversion, we create files that are searchable by keyword to better help you locate and organize your documents.
Quality Review Service:
Creating the highest-quality imagery and document-conversion in the business is our mission to our customers. As an additional step that sets us apart from our competition, after the final touches of a project are completed our Q&A staff diligently inspects and reviews each file to ensure any minor issues are found and solved before being delivered back to our customers.
