Very quick to set up and integrate, Wrike offers a solid project management software solution. It has quite a few handy features but excels in email-heavy projects. Real-time updates make this essential for any fast moving projects.
Wrike is used in medium (51–1,000 employees) and enterprise companies (1,000+ employees).
Easy to get your team set up and specialized training is not needed, making Wrike the go-to software for businesses on a tight schedule. Organization made easy through customizable dashboards and the ability to move projects and tasks in and out of different folders. Helps growing businesses quickly establish priorities and consistency.
Sub-tasks don’t automatically update when the parent task is changed. If the deadline is changed or the parent task is completed, all of the sub-tasks will have to be manually updated. The mobile app is lacking some functionality, making it hard to update tasks on the go.
How it works:
Wrike comes with all of the standard features you would expect out of the box, you can break larger goals into more bite-sized pieces, attach files to tasks and set due dates. There are handy charts to view each individual’s tasks or how things are going overall. You can add tasks to multiple projects and create a folder structure to suit your organization, with the exception of the free package which is limited to 2 hierarchy levels.
If your organization is heavy on document editing Wrike has included the ‘Wrike Document Editor’ which lets you open and edit documents from within the program. It’s all in real time too so you can collaborate effortlessly. You need to install it on your computer to use the feature, but in return Wrike will keep track of all document versions, and when you modify a file Wrike will locate and replace the original with your update.
Depending on the package you choose Wrike comes bundled with their ‘Timeline’ feature, basically a Gantt Chart) and Resource Management. The Timeline lets you view the project schedule and you can drag and drop any changes you like. Resource Management comes with its own separate ‘Workload View’ that you can use to track performance or balance resources.
If you have a lot of recurring events, say a weekly meeting or monthly employee newsletter, Wrike lets you build ‘Templates’ that you can use to quickly create a similar project to one you’ve had in the past. Essentially you can copy-paste an entire project including the tasks within it.
While Wrike doesn’t include a native chat like some of its competitors it still comes packed with communication features. Similar to Twitter you can @Name someone and they’ll instantly see a pop-up in their workspace, and you can even share tasks with people outside of your company. Emails are all handled natively as well, no need to keep flipping through programs to remind everyone of the meeting this afternoon.
Another way Wrike stands out from the crowd is through their customization options. You can create as many custom user groups as you like, set security rights and selectively share files among groups. In addition, you can add any custom fields you like to your project or task and track them in reports. The best part is you can use those custom fields to create reports right on your own dashboard. Each user gets their own dashboard to customize to their hearts content, including real-time task updates, task statuses or even graphs. Dashboards can even be shared among users, if you want all of IT to keep focused on their current task, why not add it to all of their dashboards so it’s right there whenever they open the program?
Pricing for Wrike is a bit more expensive than it’s competitors but at least it’s laid out plain and simple. They do offer a free package, you can have up to 5 users and it includes 2GB of cloud storage. It is a bit limited in features though, you won’t find a Gantt chart or even sub-tasks at this level. On the plus side, it does come with basic integrations with DropBox, OneDrive, Google Drive and Microsoft Office 365.
The next step up is Wrike’s ‘Professional’ package. This one costs $9.80 a month per user, ups the storage to 5GB and allows 5,10, or 15 users. At this level and beyond you do get all of the standard bells and whistles you’re looking for in project management software including the Gantt chart, sub-task management and advanced integrations with RSS feeds, MS Project and Excel.
Wrike’s third offering is the ‘Business’ class. It comes with everything on Professional but ups the storage to 50GB and allows up to 200 users. Business comes with additional work management features including request forms, time tracking, resource management, user groups & permissions and a handy Salesforce integration.
The ‘Enterprise’ level doesn’t list a price on Wrike’s website, instead you will have to reach out to the directly if you want a quote. Enterprise allows for unlimited users, ups the storage to 100GB and packs in advanced security features. These include SAML 2.0 Single Sign-On, two-factor authentication, ability to set password policies, user audit reports and more.
In-between Business and Enterprise levels Wrike offers a ‘Marketing’ specialty package. It’s custom tailored for creative and marketing firms — it includes all of the perks of either Business or Enterprise and comes packaged with an extension for Adobe Creative Cloud, creative brief request forms and online proofing & approval. The Marketing package costs $34.60 per user per month.
With its many customization options and plethora of integration into other programs, Wrike is a solid management software choice. It might be a little more expensive than some similarly featured competitors but in return, you get a solid expandable software that you can put to use immediately.
For complete rankings of all project management software, go here.