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What are Google Apps and how to use it for work?

In this ever growing digital age, technology plays a pivotal role in the effective communication, and no other brand can beat Google in its domain.

To ensure that organizations and professionals work in tandem, Google offers a bunch of apps that can save your time, money and effort.

So let’s find out, what role Google Apps plays in competitive work environments and why professionals and organizations must use these apps for an effective communication and online collaboration.

What are Google Apps?

Google Apps is a suite of online collaboration tools that comes with a lot of features and benefits you may not be aware.

Via its powerful productivity tools and perfect solutions, Google’s various Apps help students, professionals, businesspeople and companies in carrying out their regular tasks much effectively.

For making compelling choices at work, Google Apps for Work offers a plenty of features to people and various organizations around the globe.

Here is the list of apps that makes communication and online collaboration much easier and hassle-free.

Check how to work collaboratively via Google’s Communication toolsCLICK TO TWEET

Google Apps: Communication Tools

Gmail

I firmly believe that Gmail is one of the best platforms for communicating with your friends, family, colleagues and the business clients.

The Email service by Gmail is readily available anywhere on any device that can be Mobile, PC, Laptop or a Tablet.

Benefits

  • You can also create your personal custom email (name@yourcompany.com)
  • Promote your business by creating a professional Email address.
  • Effective communication with anyone around the globe.
  • Gmail allows you to work offline.
  • You get a storage of 25 GB.
  • Easily migrate your account.
  • Helps you to protect your business data.
  • You can create your alias-based filtering
  • Can save time by using keyboard shortcuts.
  • Organize your Gmail Inbox with colorful labels.

Hangouts

Hangouts let you connect with people anytime, anywhere. While sitting at one place, you can do face-to-face interaction with your co-workers, seniors, company heads, customers and your business clients in the real time.

Via Hangouts provides you with an instant messaging solution that handles both text, voice calling, and video chats or even video conferencing. Also, you can also operate your business successfully via HD videos, voice or text messages.

Benefits

  • Bars connects multiple people at work via Messages, Direct telephone or HD video.
  • It saves money and time from traveling.
  • You can connect with people and initiate one-to-one conversations.
  • If you have an internet connection, you can make international calls.
  • Offers a webcasting service and unique web conferencing platform to people and companies.
  • You can use emojis and pictures which doing chat.
  • Another dominant feature is that Google chat bots allow you to translate your messages into a bunch of different languages.
  • You can also move all your Google chat contacts to the right side of your desktop or laptop screen by changing settings under a Labs tab.

Know how to increase your productivity via Google AppsCLICK TO TWEET

Google Calendar

For organizing to scheduling your day, week or month in advance, Google Calendar is a well-known app that lets you prioritize and manage everything correctly. You can create events, plan meetings, see upcoming appointments and set reminders.

The best part is that you can create multiple calendars to stay more organized.

For example:

  • Personal calendar
  • Work calendar
  • Shared calendar

How to use agents in a Calendar?

Suppose, you have multiple tasks on the same day then you can click on agents. Once you click on it, you will see the drop-down button to see your various work or events which you have scheduled it all ready for the particular day.

Benefits

  • You can customize alerts by Email
  • You can send scheduled invitation to people.
  • Easily use and access Calendar anywhere anytime.
  • Create multiple calendars and add color choices to recognize easily.
  • You can change your Calendar views like days, weeks, months and agents.
  • Calendar allow you to drag your scheduled task on any day.
  • You can give a color code to your calendars and toggle visibility.
  • Enable check the weather option.
  • Customize your Calendar with background images.

Google Apps: Storage

Drive

A Drive is reckoned as one of the fantastic online storage services by Google where you can store anything safely and securely.

It can store videos, photos, and documents or any other file format. All your data and files stored in the Drive get automatically synced.

Google Drive keeps all your work in one secure place with online file storage. The best-known services allow you to access your work from anywhere like your smartphone, Tablet or Computer, etc.

Benefits

  • It lets you send large files to your colleagues, clients, and friends directly from your Gmail account
  • It allows you to access your files remotely worldwide.
  • Users can download files in different formats like CSV, pdf.
  • You can share file and work in the real time
  • It has an efficient built-in search engine option.
  • Share files/docs/sheets/slides and form with many people you want to.
  • Upload all your files in one place
  • Voice command.

Google Apps: Collaboration Tools

Google Docs

Google Docs is a real-time collaboration tool and allows you to create new documents. Google Docs are similar to Microsoft Office, but they have much more advanced features.

Benefits

  • You can access a document from anywhere at any time on any device with the help of Google Drive.
  • Your documents are secure as whatever you type; it saves automatically
  • Docs save your edited document automatically.
  • More than one user can edit a document at the same time.
  • Docs provide you call back option which is called undo.
  • You can edit, view and suggest changes if you have a right to do so.
  • Research tool allows you to search anything while you are working on any project or assignment.
  • Voice typing is a great feature in Docs. It automatically types as you start speaking.
  • “Bookmark” lets you zoom back and forth between relevant passages.
  • You can recall all your “revision history.”
  • You can share documents by specifying it can edit, comment or only view the file.

Check out, how Google Apps save your time & money.CLICK TO TWEET

Google Sheets

Google spreadsheet looks similar to Microsoft Excel and immensely helps in collecting a large number of data in an organized way.

The format of every spreadsheet program is the same. The environment presents a scrollable view on a page of cells with rows identified by numbers and columns identified by letters.

Each cell is identified by an address using column letter and row number.

Benefits

  • For easily working on sheets, keyboard shortcuts is the best way out.
  • Make calculations
  • Collaborate with colleagues to make any changes.
  • Create multiple sheets in one file.
  • The toolbar of the spreadsheet is equivalent to editing ability.
  • Look information in numbers, text and functions formula.
  • You can add images by uploading file in Google Sheets.
  • It’s easy to use full screen so that you can stay out of distracted tabs.

Google Slides

With Google’s Online Slides, you can create online presentations in just a few minutes. Since I love creating presentations for work related purposes so, I rely on Slides for creating presentations with different themes and layouts.

Benefits

  • With Slides, you can create interactive presentations by using a variety of themes, fonts, images, embed videos, animations, and more.
  • Change theme and layout for your presentation.
  • Add graphics by clicking on Insert graphic.
  • Share your presentation with multiple people.
  • Access, create, and edit your presentations from anytime, anywhere and also when there’s no internet connection.
  • Changes keep saving automatically
  • See older versions of your Slides via Revision History and you can recover the previous changes as well.

Google Forms

You may be aware of Google Forms, but never given a try yet!

You can make most from Google Forms in many ways. For example, you can create customized forms and surveys for completing your project or conducting a survey on a product or service or collecting customers’ feedback.

Benefits

  • Run as many polls and surveys as you like.
  • Use a variety of themes for creating a form.
  • Forms will allow you to share and edit results with as many people as you like.
  • Threading ability to change the survey based on answers the participant has given.
  • Google Forms send notifications or responses to your forms either with each response or in a daily batch.
  • Everyone can use Google Forms via any device.
  • With advanced features, you can make your form more interactive.
  • Connect with customers to gain valuable insights.
  • Check out responses in the real time, access the raw data and analyze it with Google sheets or any other software.

Google Sites

Google Sites is a cloud-based capability for business collaboration requirements. You can save company’s information or related data by creating a site and place everything in one location so that employees can access it anytime.

Benefits

  • Create your website without employing a website designer.
  • See animation as video files appears on your web page.
  • Sites work under 100 GB space.
  • Allow you to create unlimited web sites.
  • Everything you save in Sites is fully secured with built-in systems.
  • The building and editing software are easily accessed on the Internet.

Explore the powerful benefits of Google’s online collaboration toolsCLICK TO TWEET

Conclusion

To sum it up, Google Apps are truly a blessing for people, communities, and working professionals.

Even for new entrepreneurs and big companies, Google Apps make life more worthwhile as its communication and online collaboration tools have excellent inbuilt features that will make you productive, enhances your work speed and saves time.

Therefore, hopping on to the Google Apps for work will be an ideal choice for you.

By Kanika Wadhwa| Last Updated : September 22nd, 2016|Categories: Google Apps|Tags: Gmail, Google Calendar, Google Docs, Google Drive, Google Sheets, Google Sites, Google Slides|2 Comments

About the Author: Kanika Wadhwa

Kanika Wadhwa is a skilled professional, who has an in-depth knowledge about Google Apps for Work. She is ambitious, curious about learning new ways and making use of multiple hacks to work smarter than others.