Doing research with people who have access needs can sometimes be tiring and emotional. Sometimes users might tell you stories that are hard to hear or you might see them struggle. It’s important that your team support one and other when doing or watching research.
There are a few basic types of design meetings. There are the “kick-off” or initial meetings where you attempt gain alignment on what a feature will be and why it is needed. There are the “iterative meetings” where your primary goal is to iterate the design and/or gain approval to move the feature into development (or ready it for a final presentation to stakeholders). And, there are the “road show” meetings where you are presenting design to major stakeholders in an organization. In these latter meetings, you are sometimes seeking approval for a feature as well. But in my experience, these meetings are largely for PR purposes or to just get final sign-off and a nod of approval.