20 Best Time Management Tools and Apps
What is it that lets you stay productive throughout the day and complete all the planned tasks successfully? If your answer is effective time management, you’re undoubtedly right!
When you use your time wisely, it’s easier to stay concentrated on the important stuff and fulfill your objectives on schedule. This is true both in the business world and your personal life — if you have any goal to achieve, you just can’t get away from time management. And the best time management tools reviewed in this post are sure to help you organize your time much better and attain the results you want. Check them out!
Best Free Time Management Tools and Apps
Looking for smart time management tools and apps? A smart time management tool that you don’t have to pay for!
Here are some of the best free software solutions available on the market today:
Key features: Weekly timesheets, One-click timer, Progress tracking, Insightful reports
actiTIME is an online timesheet tool with extensive project management functionality. It lets you manage time not only by controlling its use but also through efficient work planning and in-depth data analysis.
You can use actiTIME to assign tasks across employees, log hours worked (on manual-entry timesheets or via the automatic timer), and then run multiple reports to evaluate your performance and enhance productivity.
Besides, actiTIME streamlines client billing, invoicing, and time off management, which allows you to invest less time and money into these processes.
If you work in a team of up to three members, you have a chance to implement the basic version of actiTIME at absolutely no cost! As for the larger teams, they can enjoy a free 30-day online trial and then use this excellent time management tool starting from $5 per user a month.
Key features: Distraction blocking, Activity tracking, Smart notifications, Reports
You need to see where you are spending the most time in order to be able to increase your productivity. So, this popular time management software will show you exactly where you are spending the most time.
You can also create alerts and notifications. One unique aspect of RescueTime is the ability to track offline events as well. For instance, you can use it to track phone calls and meetings.
All you have to do is press the time clock button to start and stop the clock from either your mobile app or your desktop.
Key features: Notes, To-do lists, Calendar, Templates
If you ever feel like your disorganization is costing you time, you are not alone. Evernote is here to help you get control of your time by helping you write notes and organize these notes all in one place.
You can create to-do lists and projects within the app. Plus, if there is an article that you need to save as part of the research for a project, the web clipper feature allows you to save them as part of the note. Evernote even allows you to search your notes to find exactly what you are looking for.
Key features: To-dos, Automatic reminders, Integrations, Access via multiple devices
Do you need constant reminders of what to do and when? We could all use a little help sometimes, and that is where Remember the Milk comes in. You can get reminders in your email, Twitter, text messages, and even more. Besides, Remember the Milk has the capability to sync with other applications, such as Gmail, Outlook, and Google Disk. This allows you to sync your calendars as well as any meetings you have so you never miss a beat.
Key features: Task management, Due date tracking, Task priorities, Reminders
Todoist is designed to help you assign and complete tasks. You can give all of your tasks due dates and different project labels so that you know exactly what due dates go with each project.
Racking up “karma” points helps to keep you motivated to complete the tasks in a timely manner. These “karma” points keep a reward system going so that you feel good about the work you did and keeps you wanting to do more.
You can access Todoist on both your phone and your desktop computer.
Key features: Time tracking, Task calendar, Time off management, Client billing
Think of Clockify as your personal way to keep track of all of the projects in your life as well as your team’s life. Reports are generated with exactly what the project status is for each employee as well as yourself.
You can also group people who are working on projects together, calculate the bill based on time spent, and create multiple workspaces.
Key features: One-click timers, Jira synchronization, Activity tracking, Reports
Toggl offers high-quality, user-friendly tools for work planning and time tracking:
- If you need to organize your projects and monitor work progress, then Toggl Plan may be a great solution for you.
- And in case you’re looking for a tool that supports automatic time tracking and can be synced with some other popular apps, Toggl Track is worth your consideration.
Toggl Plan will cost you at least $8 per user a month. As for Toggl Track, it is free for small teams of up to five users, and just like the paid versions, it includes such excellent features as idle time detection, Pomodoro timer, and comprehensive reports.
Key features: Time tracking, Gantt chart, Scheduling, Invoicing
People say that “time is money,” and Paymo helps you keep track of both of these vital resources. It is a multifunctional software solution with online timesheets, informative reports, Gantt charts, team collaboration features, and much more! Basically, it offers everything you need to manage all the aspects of your business and boost productivity through effective time management.
The free version of Paymo is meant for personal use. If you want to use it as a team, it will cost you starting from $4.95 per user a month.
Key features: Work planning, Kanban board, Reports, File management
Monday.com is an all-in-one productivity tool. You can track time, create to-do lists, and even monitor the status of projects in real time. Moreover, Monday.com has a time tracking feature where you can manually input the time, or you can switch the timer on and off.
Integrating Monday.com with any of the other software or features that you use is easy, so Monday.com is a great tool for teams who already work with other systems but want a home base to work out of.
The free version of the tool includes merely two seats. In case you need to apply it as part of a larger team, you have to pay at least €8 per user a month.
Key features: Time tracking, Milestones, Task management, Discussions
Nifty is a great option for individuals or teams of many sizes to come together to collaborate. Employees can use Nifty to keep track of their projects as well as billable hours. Moreover, you can get customizable reports based on custom date ranges and export the reports via CVS or PDF to keep track of everything.
Nifty integrates with Zapier to enhance the efficiency of the app as well.
11. Focus Booster
Key features: Pomodoro timer, Billable time tracking, Reminders, Reports
Have you ever heard of the Pomodoro method? It is a technique used while time tracking. You set a timer for 25 minutes and work as hard as you can before you get a short break at the end of time.
Focus Booster is an app that uses this Pomodoro method to help increase your productivity. Some of the other unique features Focus Booster has are things like a recorded timesheet, and you can also generate invoices.
As such, Focus Booster has a free version, but it affords only 20 Pomodoro sessions a month and, hence, isn’t suitable for those who want to commit to effective time management wholeheartedly. Luckily, the paid version of this software is relatively cheap. It will cost you merely $4.99 per month and provide you with essential time tracking tools with unlimited capacity.
Paid Online Time Management Tools
Let’s continue our list with the best paid time management tools.
The prices for the below products are listed on their respective websites. They depend on how many employees or users you want to include in your subscription + the number of features you plan to apply. Most of the listed tools also have options for monthly or yearly subscriptions, as well as one-time payments. And the latter two options usually turn out to be much cheaper in the long term.
Key features: Website blocking, Scheduling, Focus-boosting sounds, Browser extensions
Freedom is a time management tool that helps to block you from going onto websites that you just can not resist. If social media is what takes you away from your work, Freedom will make it so that you can not log in.
In the app, you can create “work sessions.” These work sessions tell the app when you should be working and when to block distracting websites and browsers.
2. Buddy Punch
Key features: Time clock, Time off management, Overtime tracking, GPS tracking
Buddy Punch is perfect for those teams that work remotely. This app allows you to schedule, monitor, and manage all of your employees. You can track payroll, vacation, sick days, and personal time off of your employees as well.
You can also use Buddy Punch to simplify project management. For instance, it allows you to create project team schedules in a simple way and then track work performance using an easy-to-read calendar interface.
Key features: Time tracking, Task management, Milestones, Files and documents
ProofHub is user-friendly time management software with strong project management and team communication features. This cloud-based application is also available as an iOS and Android mobile app.
It allows you to create time estimates and time reports, which is a great way to keep track of your resources’ productive time spent on tasks and projects.
When it comes to time tracking, you have the option of manually tracking time in timesheets or using a timer. These timesheets can also be exported for easy billing and invoicing.
Another wonderful feature of ProofHub is that, unlike its competitors, it has a flat pricing policy of $89 per month, and it offers a free 14-day trial.
Key features: Music for focus
Do you ever feel like music helps you get more done in your day? Focus@will is an app with a collection of music that has been edited for neurological purposes. The app was developed by several neuroscientists.
You can choose the energy level you want, and then Focus@will help you to achieve your ultimate workflow! It also includes a productivity tracker and over 50 channels of music to listen to.
Key features: Time tracking, Project management, Integrations, Reports
Replicon is an application suite that aims to satisfy businesses’ every time tracking need. It includes features for project tracking, client billing, time off management, and expense control. Besides, it offers robust analytics functionality, plenty of handy software integrations, mobile access, and a user-friendly time clock app.
Considering its versatility, Replicon is a perfect match for big companies who want to manage their project, team, business data in a centralized way.
The tool has a variety of plans and products to choose from. For example, one of the simplest of them (Expense Quick Start) will cost you merely $5 per user a month.
Key features: Time tracking, Invoice templates, Billing, Online payments
Bill4Time has everything you need to track your business’s time and money. It includes automatic timers that let you log your billable hours with exceptional accuracy. It streamlines invoicing, lets you keep a precise record of different expenses, and even provides a safe space to accept online payments and process other transactions.
Bill4Time is a good match for anyone who wants to simplify accounting work and boost process efficiency. However, it’s best suitable for law practitioners and enterprises.
The price for Bill4Time starts at $27 per user a month. Two more advanced versions of this software, Legal Pro and Legal Enterprise, will cost you $45 and $80 per user a month, respectively.
Key features: Work planning, Team collaboration, Integrations, Time and cost tracking
Scoro is a cloud-based work management tool that gives you complete visibility and control over your projects. It helps you to plan, track, and collaborate on all your work in one place. And perhaps most importantly, it gives you the insights you need to manage your time more effectively.
With Scoro, you can see exactly how much time you’re spending on each task and project. This makes it easy to identify where you’re wasting time so that you can make adjustments to your workflow. And because Scoro integrates with all your other business tools, it’s easy to get started and make the most of your time.
Key features: Background music, Three different listening modes
Brain.fm is an app designed to help you focus and stay on task. Essentially, it uses a variety of different sounds to help your brain focus on the task at hand. In other words, it works as white noise for your brain.
The app has three different modes: focus, relax, and sleep. Each of them has its own unique soundscape. For example, the focus mode is great for helping you stay on task when you need to get work done, and the relax mode is perfect for when you need to take a break and clear your head.
Overall, if you’re looking for a way to improve focus and better manage your time, then Brain.fm is definitely worth checking out.
Key features: Automated activity tracking, Integrations, Timesheets, Reports
ManicTime is one of the best time management software tools that helps you to better understand how you’re spending your time. It does this by tracking your computer usage and categorizing it into different activities. For example, you can see how much time you’ve spent working on a project, browsing the internet, or using different applications.
ManicTime also allows you to track your progress and beat procrastination. For instance, if you’re trying to spend less time on social media, you can set a goal, and ManicTime will help you to see if you’re meeting it. In addition, ManicTime can also be used to generate reports, which can be helpful for understanding your time management habits over a period of time.
In case you want to better manage your time, try out some of the tools and apps from this list. From simple productivity boosters to comprehensive time management software, there’s something here for everyone.
Still unsure where to start? We recommend trying out actiTIME. It’s a user-friendly tool that can help you track time, optimize tasks, and boost work efficiency. Plus, it offers a free trial so you can explore all of its features risk-free.
So what are you waiting for? Start becoming a master of time management today!