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How Churches Can Benefit from Time Tracking Software

Photo by Nathan Dumlao on Unsplash

Benefits of Time Tracking Software for Churches

Churches and religious organizations have been catching up fast on moving online and implementing new pieces of tech. At actiTIME, we noticed the rise in demand for time tracking systems and here are a few most common reasons why churches mass-implement them.

Comply With the Law

For US-based churches. All organizations are required by the US Department of Labor (DOL) to track time for all non-exempt employees and keep timesheets for a minimum of 2 years. More than that, in August 2020 DOL issued Field Assistance Bulletin that requires employers (churches included) to track and pay telecommuting employees for all hours worked, including work not requested but “suffered or permitted”. To minimize potential disputes, it is advisable to have a time tracking system in place.

Prevent Employee Complaints

According to the 2017 U.S. Bureau of Labor Statistics report, 54% of Americans have had paycheck problems. Errors in payroll can stem from ineffective and inaccurate time tracking software, lack of regulating policies, timesheet fraud and more. Paycheck errors may result in employee complaints and further investigation that will cost your organization time and money. So, if you want to minimize these risks, you need to implement time tracking software and keep employee time records to comply with local laws and be ready to use them as evidence.

Build Transparent Relationships

Transparency and honesty encourage trust in professional relationships. Time tracking software allows churches and their staff to settle numerous possible quarrels related to payrolls and time-off balances. Your employees may feel resistant toward time tracking at first — in this case, you should explain that it is not only required by law but also protects their employee rights.

Know Where the Time Goes

Churches and religious organizations operate as businesses and require a thoughtful approach to their management. It’s often the case in personal and business environments when we review our results and wonder why we’ve achieved so little for the time given. The thing is that if you don’t keep track of time, you won’t be able to manage it. So, if you have a time tracking system in place and timekeeping policies and guidelines, you’ll be able to review the progress and performance of your staff in a few clicks.

Estimated vs. Actual Time report in actiTIME displaying the variance
between the estimated time and the actual time expenses

Time Tracking Features for Churches to Look For

actiTIME time tracking software has been on the market for more than 15 years and has gained dozens of churches and religious organizations among its clients. Read on to learn how churches manage their business processes in a single tool and save up on church management software.

Edit, Manage and Lock Timesheets

First of all, churches look for time tracking features that facilitate the calculation of work time, overtime and time spent on individual activities. In actiTIME, users can do it through simple and intuitive weekly timesheets with lists of tasks and time cells where they can log their hours. After the data has been submitted, the software will do the rest.

Online timesheet interface in actiTIME where every user can select task parameters
they want to see in their timesheets

Assign and Manage Tasks

Managing projects and tasks in churches is no different from managing projects in the business environment. In actiTIME, supervisors can create new projects and tasks, assign them to users, define time estimates and deadlines — all in a single interface.

Work Assignments interface in actiTIME where you can see employee capacity
and manage their workload online

Generate Time and Cost-Related Reports

To visualize time and cost expenses, you can use charts and reports. For example, in actiTIME, churches and religious organizations can benefit the most from the Time-Track In Detail report. There, supervisors can gain an insight into what their staff has been working on and for how long. They can group the data by the users, date range, projects and tasks.

Reports dashboard in actiTIME — set up real-time data widgets
and add report shortcuts for quick access

Track Time Using Mobile App or Browser Extension

Weekly timesheets are not the only way to track time in actiTIME. Users who work behind their desks most of the day will enjoy our free time tracking browser extension. Users only need to choose a task from the list and start the timer. After they press “Stop”, actiTIME will automatically sync the data and update the timesheet.

Ready to Implement Time Tracking Software?

We believe that time tracking software for churches doesn’t have to be expensive. That’s why at actiTIME, we provide a 50% discount for churches with non-profit status. You’ll get full software functionality, free setup, free data import assistance and free product updates. To see if actiTIME is a good choice for your church, you can start a free 30-day trial (no credit card required) or request a product demo with our product experts.

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