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Project Management in Education Sector: How to Transform Your School

Photo by Jeffrey Hamilton

🏫 What Is Project Management in Education Sector?

Project management in schools and universities is the process of ensuring that all educational project requirements are met. This includes confirming that the project is completed on time, within budget, and to the required standard.

✅ 5 Main Project Management Phases

No matter which field of performance you use project management in, it always follows the standard lifecycle that consists of five key phases. Each of these phases has its own set of activities and deliverables:

  1. Planning: The planning phase is all about creating a roadmap for the project. This includes developing a schedule, identifying risks, and creating a budget.
  2. Execution: This is where the work gets done! In this phase, you will execute the plans you have created in the previous two phases.
  3. Control: The control phase is all about monitoring project performance and making sure that everything stays on track. This includes conducting regular status meetings, progress tracking, and reporting.
  4. Closure: The closure phase marks the end of the project. In this phase, you will complete all final deliverables and close out any loose ends.

👣 5 Steps to Effective Project Management in Education

Now that you know the basic principles of project management, let’s have a look at a few specific steps and techniques you can undertake to take your educational projects to the next level:

📝 Start with a plan

Every great project starts with a great plan. But what does it take to create a good one? Well, there are a few key things to keep in mind:

  • Once you have a goal in mind and know which resources are required to attain it, you can start to develop a timeline and budget. It’s essential to be realistic about both of these things — if your timeline is too tight or your budget is too low, it will be challenging to complete the project without schedule and cost overruns.
  • Finally, make sure to involve all the stakeholders in the planning process. By getting input from people who will be affected by the project, you can ensure that everyone is on board and that there are no surprises along the way.

👩‍💼 Allocate roles

When it comes to allocating project management roles in the education sector, you need to take into account what type of project you are running and what kind of skills and knowledge will be required in order to manage it successfully.

🧩 Allocate resources

By definition, resource allocation is the process of assigning resources to achieve specific purposes and objectives. In other words, it’s the process of making sure that everyone involved in a project has what they need to succeed. That includes things like money, materials, staff, and time.

  • Estimate those tasks / activities and set deadlines for each of them.
  • Create a timeline for the planned tasks / activities.
  • Schedule your team members, equipment, or other resources on the timeline, considering their availability and the set deadlines.

🔎 Keep it on track

Tracking project progress doesn’t have to be a headache. In fact, there are many simple yet effective methods for ensuring that your project stays on track.

  • Check-in with your team. Regular meetings allow you to ensure that everyone is on the same page and that tasks are being completed as planned.
  • Use technology. Modern project management software lets users plan out project works, track progress, collect detailed performance data and analyze it in depth. There are plenty of versatile options available on the market these days. And you can check out some of the best of them here.

⭐ Learn from your mistakes and successes

Even the most seasoned project managers have had their fair share of successes and failures. The key is to learn from both so that you can become even better at your job.

  • Secondly, don’t be afraid to admit when you’ve made a mistake. Trying to cover it up or making excuses will only make things worse.
  • And finally, learn from your mistakes by sharing them with others. This way, you can help prevent others from making the same errors.

📍 Examples of Projects in Education Sector

So, what kinds of projects can you manage following the principles and tips described in this post? Basically, it can be any change you want to introduce to your school and the lives of its students and staff members!

  1. Establishing an after-school homework help program
  2. Starting a book club for at-risk students
  3. Creating a garden on school grounds to be used as an outdoor classroom
  4. Implementing a school-wide recycling program
  5. Painting murals in the hallways of an inner-city school
  6. Building a playground for a school in a poverty-stricken area
  7. Organizing a food drive for kids who don’t have enough to eat
  8. Setting up a scholarship fund for economically disadvantaged students
  9. Volunteering in a local preschool to help get kids ready for kindergarten

🏁 Conclusion

Applying project management principles in the education sector can be a challenge. But it’s worth it because doing so can lead to some transformative changes in your school.



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