alon sabi
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Good-bye Omnifocus Hello Trello

I was using Omnifocus for over 6 years, but I was always open to try other products like:

Each of the other products fell short in one way or another, so I always got back to using omnifocus. I considered Trello in the past, and immediately dismissed it for lack of recurring tasks, tasks start date and limited number of labels (tags). I recently tried Trello again, but this time I was able to overcome those limitations, and see many other benefits to using it over Omnifocus.

Omnifocus is the king of GTD. It was built from the ground up for the purpose of GTD, and it does an amazing job with it. So why change?

Good bye Omnifocus Hello Trello

My reasons to changing to Trello:

  • With Trello you can add unlimited tags (labels) to a card (that’s something they changed since I first tried it). Omnifocus allows you to attach a project and a context only. The reasoning for not having tags in omnifocus ranges from not wanting to add more complexity to the tool to not wanting people to abuse it to allow multiple contexts on an item. In Trello for example I have a label named “waiting for me”, that I can assign to any card, and later filter for all of the things that others are waiting for me to complete. While you can add it in the description of a task in Omnifocus, it does not feel as polished or accessible. I will write more about that in my next blog about my GTD workflow with Trello.
  • Trello has an integration with IFTTT, which means that you can automate workflows with other devices / applications (I will write about that as part of another blog about timesheet capturing).
IFTTT example with Trello and Evernote
  • Trello has an API (Application Programming Interface). At the time of writing this blog (Dec, 2015) Omnifocus does not have an API. Having an API means that I was able to to add the missing functionality of recurring tasks and deferred tasks by myself. See this blog for more information
  • Since Trello has an API, I was able to write a script that allows me to pull all of my cards into a database, and build my own dashboards with statistical information (Omnifocus use a SQLlite file that I was able to access, but it never felt right. With a true API solution I can view the stats on my iPad. See my git hub project for more information.
Troll statistical dashboard
  • This is my Trello dashboard on my iPad
  • While omnifocus is very functional, it lacks the visualization capabilities that Trello has. Trello allows you to add stickers, and images to cards making them easy to identify at a glance. While it is true that you do not need the beautiful visualization to use a tool, it definitely helps. Just like making mind maps interesting is important, so does making your workspace interesting.Take a look at some examples

Trello proves to be a solid GTD system that is versatile and fun to use.

Upcoming blogs (not in a particular order):

  • Automate your timesheets
  • GTD workflow with Trello
  • Statistics with Trello




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Alon Sabi

Alon Sabi

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