MuleSoft Robotic Process Automation (RPA) Part-1

Namasthe,

This blog is a continuation of the previous blog click here

Why Mulesoft RPA

MuleSoft RPA (Robotic Process Automation) enables organizations to automate repetitive, manual tasks, thereby increasing efficiency and reducing human errors. It integrates seamlessly with MuleSoft’s Anypoint Platform, allowing businesses to connect and automate across various systems and applications. By combining RPA with API-led connectivity, MuleSoft provides a unified approach to digital transformation, enabling faster innovation. It empowers teams to focus on higher-value tasks by automating routine processes, improving productivity, and driving operational excellence across the enterprise.

In this blog, I will demystify RPA for beginners in hopes that this will be the only resource they need to get started with MuleSoft RPA.

RPA Life cycle

The MuleSoft API lifecycle, MuleSoft RPA should also go through a series of phases to ensure success upon deployment. We can call these key development steps the “RPA Lifecycle”

For more detailed description follow the link

MuleSoft RPA components

MuleSoft RPA has four main components

1. RPA Manager
2. RPA Builder
3. RPA Recorder
4. RPA Bot Instances

First step is you need to logged in to RPA Manager, Using Credential click here

Once you log in, go to the home page and download the application shown below

: RPA Recorder

: RPA Builder

: RPA Bot

Now the question arises, how can we assess our automation? MuleSoft RPA has got you covered.

MuleSoft RPA Process Evaluation

Process Evaluation assesses business processes to determine their suitability for automation. It focuses on identifying repetitive, rule-based tasks that can be automated to save time and reduce costs. The evaluation considers factors like process complexity, transaction volume, and potential efficiency gains. By selecting the right processes, organizations can improve accuracy and speed, reducing manual workload. MuleSoft’s RPA tools integrate automated workflows with existing systems, ensuring a smooth transition to automation within the broader IT ecosystem.

1. The first step to create a new candidate RPA process within the Process Evaluation view of the Process Evaluation module.

2. The next step is to give your RPA evaluation process a meaningful name, select default Template, category, and description, which elaborates on the process.

3. The next step is to evaluate your process. Let us move on to the next section.To perform the evaluation, we must fill out the evaluation criteria for the candidate RPA process. The evaluation is performed using three sets of criteria: costs, qualifiers, and benefits.

Costs : Which are essential for evaluating the cost-effectiveness of automating a manual process. Here’s an explanation of each criterion

Manual Process Execution Time (hh:mm:ss)

• This input represents the time it takes for a human user to complete the manual process. It’s crucial to know how long a task takes manually to compare it with the time saved through automation.

Costs per Process Run

• This input reflects the cost associated with completing the business process manually one time. It might include labor costs, resources, and other expenses involved in executing the process.

Frequency per Month

• This input denotes how often the candidate process is performed within a month. Understanding the frequency helps in calculating the total cost savings potential when the process is automated.

Example:

Qualifiers : RPA Qualifiers, which are important for determining how suitable a process is for automation.

Nature of Work:

• This qualifier assesses whether the process is rule-based and structured, making it easier to automate. Processes requiring human intervention can still be automated but might yield less value.

Input/Output:

• This criterion evaluates the amount of structured digital data involved in the process. The more structured the data, the easier the automation. MuleSoft RPA tools can also convert non-machine-readable formats like PDFs into data that RPA bots can handle.

Stability:

• This qualifier examines how stable the process is. Processes that frequently change are less suitable for automation compared to more stable processes.

Data Type:

• This qualifier identifies the fraction of data in text format involved in the process. While MuleSoft RPA can handle images, creating stable RPA processes with non-text data requires more attention.

Benefits :RPA Benefits criteria, which are used to evaluate the potential advantages of automating a process. Here’s a brief explanation of each criterion

Output Quality:

• This benefit assesses whether automating the process could improve the quality of the output. If higher quality assurance is needed in the business process, automation could be valuable.

Complexity:

• This criterion examines the complexity of the process. If the process involves many steps, decisions, or systems, it may be challenging to automate. While complex processes can be automated, they may require careful consideration and possibly breaking down into smaller, less complex parts.

Risk:

• This benefit assesses the risk associated with the process. If errors in the process could lead to significant costs, customer loss, or legal issues, it is crucial to ensure the process is performed correctly every time. Automating such a process could minimize these risks, making it ideal for automation.

Process Matrix: In MuleSoft RPA (Robotic Process Automation), the process matrix is a crucial part of evaluating candidate processes for automation. The matrix helps in assessing the viability of automating a particular process by scoring various Qualifiers and Benefits.

The higher the value is (in the green zone) the safer it is to go ahead with the candidate process.

Once Process creation done, then manager can approve your process .

Once it get approved from Manager, you can see this in “My Backlog”, and just click this “Run” symbol to create a Process.

Process Name is a A unique identifier for the process (e.g., MarksEntry). Project Manager means Individuals responsible for the process. Required Applications is Software or systems involved in the process (e.g., Google Chrome).Process Team: Members collaborating on the process. Stages: The process likely goes through different phases like Design, Build, Test, and Production. There are different Stages of phases like Design, Build, Test, and Production.here Users will be Individuals involved in each phase (e.g., Process Owner for Design). Permissions can Controls access and actions for different users.

How to create new Category?

Categories are For process the classification or grouping the project.

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