One of the challenges of managing a diverse team that’s cross-functional is that it’s hard to please every single person all the time. Another challenge that a project manager has to overcome is keeping track of backlogs, sprints, requests, and bugs, as well as coherently putting all of those into a plan. What’s the fix for both of these problems, you may ask. Well, let me introduce you to one of Asana’s most powerful and under-appreciated features: hosting a task into multiple projects, also known as multihoming.
When you store a task in multiple projects instead of just one, it becomes super fast and simple to use Asana’s other reporting and analysis tools to check on things like: how much of this backlog has been closed? How many tasks in a “Critical” stage have been addressed in this sprint? Furthermore, team members can create their own views of tasks in boards or lists, whichever they prefer, without interfering with anyone else’s project views.
Let’s look at an example of how we can use multihoming for tasks in Asana with Unito.
Here’s our marketing backlog. Everything that anyone in the company thinks should come under the Marketing team ends up at the top of this list in Asana. Every week on Fridays, we groom the backlog and either put it into the correct epic for later consideration or immediately schedule it for the next sprint. As you can see, we also pull tasks that weren’t completed in previous sprints and put them back into planning when we think we have some bandwidth for them.
Next, we take the tasks that we plan on tackling this week and put them into our current sprint in our backlog.
At this point, things are still not that crazy. But then we take every task that we’ve ever placed into this sprint and add them to the cross-departmental sprint project!
Here, every team displays the tasks that they’re currently working on, so we can see what everyone intends to accomplish for the week’s sprint.
We also add some key tasks from a sprint into our marketing roadmap for the quarter.
For example, “Hire New CSM” shows up in our backlog in both our weekly sprint and in our roadmap for the quarter. No matter what view we want to see our work in, all the information and conversations around the task — such as attachments, due dates, subtasks, etc . — are all available there and easy to digest.
It works nearly like magic and it’s one of your most subtle Asana superpowers. With great power comes great responsibility, so go forth and use it well! :)