I am known for being able to get a lot done and manage a lot of different things at the same time. You want to know the dirty secret of getting a lot done? It is getting a lot not done.
It all comes down to productivity versus efficiency. When you are productive, you get a lot done. Doesn’t matter if it was important or useful. When you are efficient, you get done what matters.
In order to be efficient, you have to prioritize. You need to know what is really important and matters, and do that first. If you try to do everything that is on your todo list (aka being productive) you might wonder at the end of the day if your work was really useful. You need to identify the 20% that will give you 80% of the result.
The hard part is to identify what requires time and what does not. A few colleagues of mine are really good at making their daily routine efficient for example. They can spend an hour tweaking a process to save 10sec. But because they do this process several times a day, they win on the long run. They spend hours understanding the tools they use to save time and be more efficient. That is where the line gets blurry. Was the hour efficient? Yes, I guess so, even though they did not produce anything 😅
That is incredible to watch, and I envy their dedication. I am trying to learn from them as much as possible, but I struggle to spend time on something that already works just to make it better. I fall in the productive trap too often. Do you?