Bastien Siebman
Jul 28 · 2 min read

You are a special person with specific needs and a unique mindset. Hence, don’t ever feel compelled to follow other people’s advice on how to manage your work, tasks or projects. Instead, you should be experimenting and finding your own system. You can even give it your own name if you want to. After all, Batman has his Batmobile and the Batcave.

I like using the Bucket System to manage my tasks. Meanwhile, other individuals prefer to organize everything in Upcoming into sections. Then there are those who might not use the Today-Upcoming-Later method but instead, utilize Custom Fields for a Today project. These are just some examples of how everyone works differently.

I even have a friend who keeps all his tasks in the New Tasks section of My Tasks and organizes them into sections. Just thinking about it makes me cringe. But it works for him. As long as the system works for you and you are still able to effectively communicate with others, you do not have a problem.

Let me give you an example. For years, I have been adding a blank task before any section in Asana to make things more readable. However, after discussing it with others in the Community, I realized that it was not a common practice at all and that some co-workers might hate it. Also, I almost never use tags even though others rely heavily on them. In addition, some people swear by Custom Fields while a few have never used them.

Bonus advice: Many people complain about the limitations in Asana, such as how you can’t assign a task to multiple people, how you can have an infinite number of subtasks or how you can’t automatically finish a task even when all the subtasks have been completed. Keep in mind that Asana is very generic. It allows you to imagine and implement almost any workflow you want. You don’t have to follow specific rules that software developers have come up with. If you do create or have created a workflow for yourself, I would love to hear about it — come and share it in the Community!


Asana Superheroes

We are Asana lovers doing consulting, training, building tools and creating resources!

Bastien Siebman

Written by

Angular developer, whoz.com co-founder, Asana consultant-trainer-developer-author asana-superheroes.com

Asana Superheroes

We are Asana lovers doing consulting, training, building tools and creating resources!

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