12 Amazing Office 365 Features You Probably Didn’t Know Existed
By now, you’ve probably heard that Microsoft has a cloud version of Office, called Office 365, for which you pay on a monthly or yearly basis.
Office 365 is a bit unusual because it is a cloud software, and you install it on your computer to give you the best of all worlds. While you pay for it, Microsoft automatically adds new great features. Alternatively, a free online version called Office Online is available for free.
And now, let’s take a look at the top 12 amazing Office 365 features you probably didn’t know existed.
1. Multiple people can modify the same document at once
Anyone can modify a document at the same time in Word, Excel, or PowerPoint. You can see the changes as they are made and who is editing them.
2. Skype with co-workers while operating on a document
Microsoft is offering a feature that lets you click the “Chat” button to start chatting with anyone working on the document via Skype.
3. Link to files, do not attach them
This is not unique to Office 365 — all cloud storage services allow you to share documents over links. But Outlook will automatically authorize the editing of the people you email.
4. Use 2 Microsoft cloud accounts on your smartphone
Microsoft has created an application called the OneDrive application for Android. Allows you to use both Microsoft Corporate Cloud Storage (OneDrive for Business) and Microsoft Personal Cloud Storage (OneDrive) from a single application.
5. Turn notes into calendar items
You can get used to Microsoft’s note-taking tool, OneNote, inside Microsoft Outlook. Anyway, if you write a to-do list in OneNote, you can easily turn it into many tasks with reminders and deadlines on the calendar.
6. Let Bing automatically look for images for your presentations
While you can still make old-fashioned PowerPoints with Office 365, Microsoft is testing cloud presentation software that looks more like Prezi than PowerPoint.
7. Turn sketches into text and drawings
When writing handwritten notes in OneNote on a device that supports electronic ink (OneNote, Samsung Galaxy Note, etc.) OneNote needs to guess which lines belong together.
8. Teach your inbox to remove clutter
Both Microsoft and Google have teamed up to offer machine learning technology to bring important emails out of a world full of spam.
9. Ignore annoying conversations for answers
With Google and Microsoft Office 365, you can stop annoying “reply to all” email conversations. With Google, you click on something called a mute button.
10. Add an email signature
A free electronic signature application from the king of such applications, DocuSign, is available for Outlook.
The application walks you through the electronic signature and emailing of a document and can help collect signatures from others if needed.
11. Turn the mouse icon into a laser pointer
If you are holding a presentation in an old-fashioned way, using PowerPoint, and do not have a laser pointer, you can use your computer mouse as a fake.
12. Convert data rows to a map
This helps to convert rows of data into images. And if that data is geographic in nature, such as country by country lists, Power Map will put it on a 3D map.
But, a disaster may occur and it can be devastating to you and your company if you don’t have any Office 365 backup solution.