Best Email Archiving Services to Consider for a Total Email Security in 2023

Email archiving software stores data that can be used for disaster recovery and removes unnecessary data to speed up day-to-day email operations and reduce server storage space.

In addition, email archiving is necessary to satisfy industry regulations that require the preservation of all email communications in the event of an audit or investigation.

Email archiving is a system for maintaining email communications in a structure that can be digitally searched, stored, indexed, and retrieved.

Corps typically deploy email archiving solutions for at least one of the following grounds:

• Documentation and protection of intellectual property
• Business continuity and disaster recovery
• Internal audits and investigations
• E-discovery for litigation
• Regulatory compliance
• Records management

Email clients provide a backup, but it is nowhere near the requirements of a company severely influencing the digital world. An email client can backup emails from Outlook data file — PST file, Gmail users, Outlook emails, mbox files, msg files, eml files, file attachments, etc.

The Google service needed for business communication can be found in the attachments individually as an entire archive of email messages.

So, for this purpose, let me share with you the top 5 companies to consider for total email protection in 2023. Let’s dive in.

1. Waterford

Waterford Technologies’ MailMeter benefit is an email archiving and observation solution that delivers archiving, e-discovery, and storage management.

With MailMeter, you can effortlessly find and investigate past emails in seconds, with an accessible dashboard and granular search options. This retains email content and attachments, with tagging options to make it easier to locate specific groups of emails.

MailMeter is well-suited for organizations requiring frequent email searches, with email discovery, analysis, and export capabilities.

2. Hornetsecurity

Email archiving with Hornetsecurity is legally compliant, fully automated, and audit-proof from Germany.

For long-term, immutable and secure storage of critical company information, data, and files. With audit-free archiving, all incoming and outgoing emails are kept automatically and in their initial condition in Hornetsecurity’s data centers immediately upon arrival and dispatch.

This ensures that no vital documents are lost, and the archiving is concluded. They cannot be edited or deleted before the set retention period expires. All archived electronic messages are securely stowed in encrypted databases in certified and secured data centers.

3. Mimecast

The Mimecast Cloud Archive platform offers a significant range of features that will allow you to store your emails safely and securely. Mimecast stores all company communications in a highly secure vault.

They store detailed data about the time it was sent, where it was sent, and the device it was sent to. The archiver is simple to use and returns results quickly. This is very important, as requesting many emails can take a lot of time on a slower service.

4. Barracuda

Barracuda Cloud Archive is the leading email security vendor for Barracuda’s enterprise archiving solution.

The platform stores all emails, both incoming and outgoing, as well as their attachments. Their archive is fast to search and very secure. It segments all the accounts in the archive so that the rest remain safe even if one is hacked.

The security of this service means it is popular with customers. They also like how easy the archive is to search and how easy the service is to deploy. This service is also very cost-effective.

5. Proofpoint

Email Archive Proofpoint Essentials is a comprehensive email archiving platform for SMBs.

This solution is delivered as part of Proodpoint’s Essentials suite, a multi-layered email security and compliance stack that includes email protection, encryption, archiving, and continuity, delivered as a single platform with a single administration console.

Maintain the value of your company’s intellectual property forever

Protecting your business email is critical to preserving institutional knowledge regarding employee turnover and ensuring that your employees cannot accidentally (or intentionally) delete emails.

With the right email archiving tool, your emails are preserved and protected for the life of your business, and it’s also simple to retrieve and produce emails to comply with legal requirements or revisions.

To recover data from your email account, a proper email backup should be at your disposal for potential data loss.

Conclusion

To backup email, you need an email archiving service that can ease any operation done with the email clients. Whether you deal with a single email or multiple emails, it is crucial to mention that email archiving service is of utmost importance for businesses worldwide.