How to back up OneDrive: Quick Overview

If you use Microsoft 365 and OneDrive, chances are you need a SaaS backup solution for your data.

OneDrive’s backup and sharing capabilities are in high demand these days, with around 5 million people working remotely or semi-remotely. Having all your documents on your computer — and wherever you sign in to OneDrive — is incredibly convenient for businesses running Microsoft 365.

Knowing how to sync and back up your data and files with OneDrive is key to getting the most out of your platform capabilities.

While OneDrive can back up your data, it also comes with its limitations. Read on to find out how OneDrive Backup works, its drawbacks, and how cloud-based SaaS Backup might be a better solution for you.

How to back up OneDrive with Microsoft 365

Backing up OneDrive with Microsoft 365 is a relatively straightforward process.

It is advisable to back up important files and documents with OneDrive so that you can easily access them from another computer or device — in case your hard drive suffers data loss. With OneDrive, you can back up up to 5 GB of files in OneDrive for free or up to 1 TB with a subscription.

Here’s how to back up OneDrive to folders on your computer:

• Select the blue cloud icon in the Windows notification area.
• Then select Help & Settings> Settings, then Backup> Manage backup.
• Select the folders you need to perform a backup.
• Select Start Backup.

Pros and Cons of OneDrive Backup

Using OneDrive backups has its advantages, especially when working remotely. Backing up files with OneDrive provides businesses with the following:

• Easily access your files from any device (PC, smartphone, or tablet)
• Free storage up to 5 GB
• Simple, transparent backup system
• Ability to adjust your backup parameters
• Better file organization and accessibility

While OneDrive Backup has some valuable features, it has significant drawbacks as a primary backup method. Microsoft 365 runs on a shared liability model, which means it only backs up and protects your data to some degree.

The rest of the responsibility is on the business or you. Microsoft 365 will protect your data from the following threats:

• Hardware or software defects
• natural disasters
• Power outage
• Operating system errors

Yet, Microsoft 365 will not protect your data from everything. There are some significant drawbacks to relying on OneDrive backup alone and how it can hurt your business.

Using Cloud Vendors for Backup

A third-party cloud vendor can better protect, secure, and safeguard your data. Most cloud vendors can store and back up your data to the cloud and set up automated processes to ease the burden.

Having a backup system that covers all your databases is the best way to ensure that your data will remain protected and backed up.

Consider a third party vendor for your backup needs

Backing up your data is an essential practice and should be just as easy and efficient to use. The third-party vendor should do the following for you:

• Microsoft 365 users and sites backed up three times a day
• Unlimited storage
• Saves recordings from Microsoft Exchange Online, Teams, OneDrive, SharePoint Online, Calendar, and Contacts to each user
• Discovering a new user; Backups and automatic archiving of departing employees
• Manage backups, recovery, and export easily via a web interface
• Built-in data encryption in standby and transit; Basic audit logs
• Non-destructive recovery, export opportunities
• Return files, sites, emails, calendars directly to the environment