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How to Find a Proper Microsoft 365 Backup Solution

Let’s say you are an IT director for a business company that recently migrated to Microsoft 365, and the organization is now taking advantage of the great features of Microsoft 365.

You are off to a great start until one of your company executives calls to tell you that by accident, you permanently deleted a file saved in OneDrive.

You are not too worried, assuming a local copy must be saved somewhere, but the search turns out to be empty.

Now what? The most important step might be to see if the user has OneDrive installed locally on their machine, allowing synchronization between their machine and Microsoft 365.

However, you see that this is not set yet because the organization is still new to Microsoft 365, and the user probably was not aware that he could do it.

So, without an available copy of the document, you turn to the Microsoft 365 support part of your subscription.

While operating with Microsoft, you may find out that the document was deleted more than 30 days ago.

Unfortunately, Microsoft has no way of recovering it after the document was deleted for more than 30 days. This document is missing — the unexpected thing.

This scenario occurs more often than people can realize — shows estimates by nearly 40% of organizations experiencing data loss similar to this, with 80% of those losses due to people deleting content, primarily by accident.

What does that mean? Every business should consider a Microsoft 365 backup strategy for data stored in the cloud.

In that regard, here are some tips for finding the best Microsoft 365 backup solution to meet your needs and some possible solutions and how they compare to what Microsoft naturally offers.

Assess your needs

Start with an honest assessment of your organizational needs because a good fit depends on your organization’s requirements.

With so many reasonable solutions available, it would be overwhelming to make this assessment first.

Look for a turnkey solution

We often find that turnkey solutions do not provide the flexibility and functionality that organizations need.

Moreover, for organizations with minimal IT staff or the need to back up their data, a turnkey solution may be appropriate.

Posses the compliance regulations

Multiple organizations have compliance requirements, such as HIPAA, that they need to accept.

Make sure the solutions you are considering allow you to meet and maintain those requirements.

Do you need any data stored on the premises?

Some organizations require that if your primary services, such as email, work in the cloud, data must also be stored locally.

Some solutions automatically retrieve data from the local repository.

Do you need additional services?

Consolidating multiple services can be a huge advantage for IT employees, offering ease of implementation and ongoing management.

If your organization can benefit from archiving, data loss prevention, encryption, or SPAM protection, along with a backup solution, then consider one-stop-bidding offers.

Having this said, you don’t have to worry at all if you have the proper Office 365 backup as your guide to success!



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Novica Gijevski

Novica Gijevski

Novica Gijevski is an individual delivering unmatched reliability and a well-experienced professional for business with an indicated record of performing.