Why Third-Party Microsoft 365 Backup is Critical
As a robust and competent Software as a Service (SaaS) platform, Microsoft Office 365 perfectly fits the needs of many organizations.
Office 365 provides unique features, and this is why Microsoft Office 365 backup can protect you from many other security threats. Many business owners think that Microsoft will solve their backup issues.
However, this is where many people get it wrong. The average duration from data compromise to disclosure is over 140 days. It is a shockingly large gap.
Likely, you will not notice that something is missing or missing until it is too late. After talking to hundreds of IT professionals worldwide who have migrated to Office 365, six data protection vulnerabilities are climbing to the top.
As a result, the six key reasons to backup your Microsoft Office 365 environment are:
- Accidental Deletion
- Retention Policy and Gaps
- Internal Security Threats
- External Security Threats
- Managing Hybrid Email Deployments and Office 365 Migrations
- Legal and Compliance Requirements
Whether accidentally or not a deletion occurs, it must be fixed as soon as possible with a proper Office 365 backup solution. Trash cans and version history included in Office 365 can only protect you from data loss in a limited way.
Therefore, this could turn a simple rollback from a proper backup into a significant problem after Office 365 geo-unnecessarily deleted the data permanently or dropped out of the retention period.
Retention Policy and Gaps
The rapid pace of business in the digital age encourages the continuous development of policies, including retention policies that are difficult to track, let alone manage.
Like hard and soft deletion, Microsoft Office 365 has limited retention and retention policies, which can only prevent the loss of the data situation and is not intended to be a comprehensive backup solution. Another type of recovery, instant mailbox recovery, is not within the range of Microsoft.
Internal Security Threats
The idea of an internal security threat brings to mind viruses, hackers, and ransomware. However, businesses experience threats from within, and they happen more often than you think. Organizations fall victim to threats from their employees, both intentionally and unintentionally.
External Security Threats
Malware and viruses, such as ransomware, have done severe damage to organizations around the world. Not only is the company’s reputation threatened, but so is the privacy and security of internal data and customer data.
External threats can be leaked via email and attachments and are not always enough to educate users about what to look out for — especially when infected messages seem appealing.
Managing Hybrid Email Deployments and Office 365 Migrations
Organizations that adopt Office 365 usually need a time window to serve as a transition window between Office Exchange and Office 365 Exchange Online. Some even leave a small part of their inherited system to have extra flexibility and extra control.
The right Office 365 backup solution should handle hybrid email deployments and treat the same data exchange, making the source location irrelevant.
Legal and Compliance Requirements
Sometimes you should expect an unexpected return of emails, files, or other types of data for legal action. It is something you never thought might happen to you.
Microsoft has several built-in security networks (litigation package), but again, this is not a robust backup solution capable of preventing your company from legal issues.