#2 Calendar Integrations
Highly Rated Automation Features of Workspace
In the previous article, we shared with you the how Workspace’s Intelligent Data Synchronisation can easily support volunteer management by consolidating volunteer data with an intuitive import and export capabilities.
Presenting to you today, the second of six highly-raved about features — Calendar Integrations!
📅 Calendar Integrations
Are you facing tricky situations where volunteers sign up for your projects but end up not showing up when the volunteering day comes? Do you find that your effort to recruit volunteers often goes down the drain? ☹️
We totally get you on this — plus, you need to send reminders, but you don’t want to annoy your volunteers with constant reminders.
Why not let Workspace’s Calendar Integrations help you?
Today, we’ll share with you how Workspace can help you to automatically insert Google Calendar, Apple Calendar (iCal) and Outlook invites into the emails to your volunteers.
What is this ‘Calendar Integrations’ feature about?
Very simple! As your volunteers sign up and get approved for projects through bantu.life, we automatically send an email to the volunteer with specific project details (e.g. role, time slot they signed up for, location and time). When the volunteer clicks on the calendar invite, the project details are then added to their personal calendar — whether iCal, Outlook or Gmail.
Why do you need Workspace’s Calendar Integrations?
1. Increase the turn up rate for your volunteering projects (Prevent no shows!)
The truth of the matter is: Even if you spend hundreds of dollars on marketing or hundreds of hours at roadshows promoting your volunteer opportunity, it’s up to volunteers to actually turn up. After all, everyone’s busy with all sorts of things in our hectic lives, and it’s very easy to lose track of our schedules.
With Workspace’s calendar integrations, you can be sure that your volunteer will be much less likely to forget about the volunteer project(s) that they signed up for — increasing your attendance rate and reducing no-shows!
2. Help volunteers find information about their sign up quickly!
With the calendar invite, the project dates, timing and location is blocked out on your volunteer’s calendar. Not just these functional details, but their role and project description is also reflected, just in case they had forgotten what they signed up for.
On the day of the volunteering event / timeslot, the volunteer can quickly find details of the project by opening their mobile phone calendar without finding the email or original link to your project. All the details they need are literally in the palm of their hands ✋🏻
By putting the information volunteers’ need at their fingertips with easy references and timely reminders, you no longer need to keep reminding volunteers about the same things over and over again! How nifty is that! ;)
3. Remind your volunteers about their volunteering schedule
Reminders are crucial so your volunteers don’t forget about their signup between when they signed up for the project and the time of their volunteering timeslot.
It’s important to not overwhelm your volunteers with too many alerts, as this creates a negative, intrusive experience. Below is an example of a reminder sequence in Workspace that reminds volunteers about your volunteer project:
With Calendar Integrations, Workspace automatically sets two alerts for your volunteers:
- 1 day before: Send email notification to volunteer’s email
- 30 minutes before: Send an app notification to volunteer’s phone
With such a detailed setup, it makes it very unlikely that your volunteer misses the signed up time slot. You no longer need to worry about sending constant reminders from Whatsapp because Workspace does all these manual work for you!
4. Your invite is integrated with Google Maps: Help your volunteers find directions to their volunteering location
With the calendar invite, this makes it easy for the volunteer to quickly find directions to the volunteering location with just a click of the location link automatically.
This means that when a volunteer asks you how to get to the location, simply direct them to the calendar invite found on their mobile phone! ;)
The best part? No manual work or setup needed.
You can now focus more energy on recruiting volunteers. Discover how you can automate all these previously tedious volunteer management and engagement processes with Workspace. Plus, we offer a free trial for Workspace — why not give it a try today?
Stay tuned to this series as we share about the other top features such as Automated Messaging, On-the-go Mobile Attendance Taking, Logging of Volunteer Hours and more. Learn more on how these features will be a great leap forward in supporting and improving your volunteer management processes! We want to help you to increase your productivity, and empower you to be an efficient and effective volunteer manager!
