#1: Intelligent Data Synchronisation
Highly Rated Automation Features of Workspace
To help you learn more about our product Workspace, we are introducing a six-part series to walk you through some of our highly raved features.
- Intelligent Data Synchronisation
- Calendar Integrations
- Automated Messaging
- On-the-go Mobile Attendance Taking
- Logging of Volunteer Hours
- Volunteer Hours Reporting
Introducing to you today, the first of the six amazing tools (🥁 drum rolls please): Intelligent Data Synchronisation
Intelligent Data Synchronisation
Do you recruit volunteers across different platforms such as Facebook, EventBrite and Giving.sg? Many organisations are still going through the tedious process of manually consolidating and transferring volunteer data (a process that could take up to 600 minutes) — a huge problem that is not only time-consuming, but also inefficient.
Fret not, we’ve got it covered for you! With the pseudo A.I. capabilities of bantu Workspace, you can easily consolidate volunteer data you’ve collected from different platforms, and easily integrate them into your existing volunteer database with just a few intuitive steps.
Here’s is how Workspace complements and enhances the efficiency of the current processes or solutions your organisation are using.
(A) Drag and Drop Imports
Workspace supports external volunteer data additions through speedy data imports. Simply drag-and-drop an Excel file of current volunteer information onto Workspace and the platform will do the upload, within seconds, for you.
The coolest part: During the upload, Workspace’s smart and A.I.-like Excel import feature does important automations for you.
1. Intelligent Data Deduplication
For large organisations with hundreds (even thousands) of volunteers across numerous touch-points, it can be difficult for volunteer managers to coordinate and share information, resulting in the problem of data duplication. In addition, with volunteer data stored in such a disorganised fashion, there is the risk of losing or missing data.
Say goodbye to having rows of volunteers who is in fact the same person! Workspace helps you to automatically identify duplicate volunteer information during the Excel import.
How do we do this? Workspace uses an intelligent data scan of all the information uploaded. Using multiple data points such as email address, first name, national identification number, Workspace then deduces the people who are potentially the same volunteer who are already in your organisation!
2. Autocorrecting Inconsistent Data
For fields such as ‘Gender’, where volunteers could have typed all sorts of variations e.g. ‘Male’, ‘M’, ‘male’ or ‘MALE’, Workspace automatically recognises that the volunteer is male! This autocorrect-like feature also applies to the columns during the Excel file import. For instance, Workspace instantly knows that you’re importing a bunch of volunteers’ first name regardless whether your organisation uses, ‘First Name’, ‘FiRsT nAME’, or ‘FIRST_NAME’. This intelligent feature helps with keeping your volunteer data clean, precise and accurate at all times ;)
P.s. If you have Custom Fields that your organisation added into Workspace, you can also import this data right into the dashboard to manage volunteers. This helps your organisation manage issues of having inconsistent data across the many touch-points!
(B) Quick Exports
Once the upload is completed, Workspace users will be able to view all the volunteer information in a simple-to-use and well organised dashboard. No more clunky Excel sheet with tons of messy rows and columns!
At any point in time, consolidating volunteers’ information is as simple as clicking the ‘Export’ button. All pieces of volunteer data will be consolidated and formatted nicely into a downloadable Excel file.
You can even slice and dice through our powerful dashboard; find a specific set of volunteer information (for instance, your top 100 volunteers based on number of hours volunteered) and export that data set as an Excel file.
We told you, we’ve got it all covered 😉
Stay tuned to this series as we share about our other top 5 features — Calendar Integration, Automated Messaging, On-the-go Mobile Attendance Taking, and more! Learn more on how these features will be a great leap forward in supporting and improving your volunteer management processes! We want to help you to increase your productivity, and allow you to focus on the tasks that matter most!
P.s. we offer a free trial for Workspace — why not give it a try today?
