How to Create A Company Travel Policy That Works
Excerpts from the BizTripz Whitepaper for Corporate Travel Managers and Decision Makers titled “Create A Company Travel Policy The Works”
Introduction
Business trips have become an inevitable part of commerce since organizations today transact beyond horizons. For any mid to large corporate, one among the prime expenses is of corporate travel. To manage the same with perfection and professionalism, a well-written Corporate Travel Policy is a must.
A comprehensive travel policy is all about properly documenting the details of approved travel and reports of the related expenses. Without a policy, it is not that easy to understand the dynamics of the employee needs or an organization’s travel trends and spends. Beyond helping with reimbursing employees for expenses that are essential and reasonable for business traveling, a good travel policy ensures that suppliers and partners are also in line with your travel program.
Travel policies set standards that help better manage the travel program by guiding managers in conducting themselves with various standards that are set.
On Why Your Organization Needs a Travel Policy
Regularly reviewed and updated policies assists the firms in meeting its law obligations. A clear and solid work-health and safety policy aids in smooth communication between employees and management regarding safety within the workplace and outside while on travel. It helps with the duty of care and the corporate social responsibility.
Well defined travel policies and procedures let the employees know where to turn for help.
On What Great Travel Policies Focus On
Great travel policies focus on incorporating the company’s vision, goals and culture into their travel practices.
A good travel policy is a continuous process. Proper and balanced guidelines ensure easy follow-through of policies. Good travel policies and plans protect the employees while saving company money.
The travel policy should be made flexible by showcasing the changing reimbursement rates and making it digitally accessible to all on-the-go employees.
On the Areas to Prioritize While Drafting
There are mainly four areas that get involved in the total making of travel policies. These include expense categories, non-refundable, expense reporting and reimbursement process, and safety information.
Online Travel Agencies or Travel Management companies can only serve the corporates to an extent in ensuring travel purchases like flights and hotels are within budget. There lies the importance of having a thoroughly defined travel policy that is in line with your organization’s needs and demands.
An ideal solution should be a cost-effective travel technology that makes the life of employees and the management easy by automating the various processes.
On How Technology Helps
It is compliance to the travel policy in place that ensures the safety of the employees as well as cost management around the trip. Travel management tools are a great way to streamline and organize the travel procurement process. Well designed softwares can facilitate conformity to the company policies and enforce adherence to procedures.
Create A Company Travel Policy That Works
A whitepaper by BizTripz for corporate travel mangers on How to Create a Company Travel Policy the Works.
Get it from: biztripz.com/whitepapers
