4 Reasons Why a Winning Business Strategy Includes Managed Print Services

Countless reasons exist why companies switch to managed print services (MPS), but here we will focus on the most prevalent motives in terms of business strategy.

Reduce costs

By having better insights into what’s being printed, how much of it’s being printed, and by whom, the cost savings really start to add up over time — leading to greater profitability for the organization. Leading analyst firms report that companies can often save around 30% of their printing costs when they use quality MPS.

Simplify workflows

Increasing organizational efficiency is often a matter of increasing the efficiency of teams and even individuals. Personalization of the embedded printer terminal enables programming for one-touch tasks that may be required on a regular basis by job functions — e.g. incoming invoices might benefit from a command that sends the scanned document simultaneously to one or more designated folders and to an email recipient.

Secure your data

Secure ‘pull printing’ means that you never print something and then get sidetracked on your way to the printer, enabling several team members to see it before you finally get there — instead, you send the job to the print server (or print cloud) and print it from any machine using your PIN or ID card.

Command your technology

All too often businesses think of their IT hardware and software as a sort of ‘necessary evil’ that can waste more time than it saves. To prevent such a paradigm from emerging, it pays to approach even something so trivial as printing as a valuable tool (or set of tools) for making your business thrive. As well, in industries where additional regulations often apply — such as financial or healthcare verticals — MPS have potential to be the ‘secret weapon’ to give an organization a major advantage over its competitors, e.g. with the ability to make a claim like “We are GDPR compliant” when others may not be.

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