How to Create an Automated System for Generating AI-Powered Letters and Sending Them via Email

Photo by Brett Jordan on Unsplash

Some years ago, drafting a business letter, proofreading, and sending required human labor, work, and time. But in 2025, you can do it more smartly.

With AI

• You can generate personalized, high-quality letters.
• You can customize each message based on the recipient domain.
• And you can send the letters automatically via email, with tracking and scheduling options.

Why Automate Letter Generation and Emailing?

• Saves hours of writing and editing
• Scales effortlessly from 10 to 1,000 contacts
• Personalizes messages better than templates ever could
• Increases response rates with natural-sounding, well-written content

What your system will do

• Pull contact/company info from a spreadsheet or database.
• Use AI to generate personalized letter content.
• Send each letter via email automatically.
• Log and track emails sent.

Step 1: Prepare Your Company List