Asset Mapping for Facilities Risk Reduction

Knowing your assets and where they are can help you respond to facility crises. To correct issues and halt damage, you then need a clear map of shut-off valves, emergency exits, and breaker boxes.

Asset mapping is the first stage in risk management and effective catastrophe preparation because of this.

Your digital floor plans may now include asset location information thanks to CloudApper’s facilities management software. If your present maps are on paper or if you haven’t yet mapped all of your assets, CloudApper facility management software creates a dynamic map that:

It displays all of your resources in one location, is available to your whole team, and is simple to modify.

Let’s examine five ways that asset mapping software might make your business operations safer.

reduces the reaction time.

Due to a busted pipe, your server room is now completely submerged in water. Going to the plan room, searching through file folders for the closest shut-off, and then having trouble finding that shut-off because your shut-off valve chart has to be changed are all better times. Your servers are already dead by the time you turn the water off completely. You could have prevented much work from being intercepted and preserved expensive equipment and data worth millions of dollars if you had acted sooner.

When all of your assets are digitally mapped to your floor plans, it’s simple to locate them in an emergency. Additionally, separate maps may be created for escape routes, emergency exits, power-shutoff valves, and control panels.

Because the CloudApper Facilities layout mapping technology handles everything digitally:

As changes occur to your structure, updating your maps is simple. Your asset maps are all saved in one location. Team members may access the maps on their mobile devices and carry them with them wherever they go.

The maps are visible to everyone on your team, so even new technicians are immediately aware of where everything is.

It demonstrates how resources are linked.

Because many building systems are interconnected, it is uncommon for one action to have an impact on only one component in your structure. Avoid learning the hard way how to turn off the medical gas panel in a functioning OR while doing surgery by turning a switch on the control panel six.

It might make issues worse if individuals don’t know what will happen if they do certain things.

The connections between each system in your building are tracked by the CloudAppers Layout mapping system. Your layout map, for instance, may illustrate where each of your electrical panels is located, what each one is linked to, and how each one operates. It is a straightforward method of illustrating what occurs before and after each item. Your staff won’t act inappropriately since they will be well aware of what will happen when they press a button or pull a lever.

enables everyone to obtain important information

There is a “Ed” on every maintenance crew. Since the beginning, Ed has been residing in this building. He has seen several renovations and improvements. He always knows where everything is.

So, everyone goes to Ed for assistance when an issue arises. You may have gotten away with it in the past, but Ed is about to retire or take a trip (or has poor cellphone reception). What comes after that, then?

Relying on one person’s memory may be dangerous, particularly in an emergency situation when every second counts. Software that depicts the layout of the building and saves everything in a form that is accessible to everyone on the team takes the place of Ed’s ideas. The main resource for facility and item location information is now your asset mapping software, not Ed’s memory.

helps ensure compliance and inspections

Making sure that all applicable laws are followed and that your facilities are frequently inspected is a vital component of lowering risk. Here, a method for visualizing a building’s plan might also be useful:

identifies and marks each asset that has to be examined. You may design inspection routes to make sure every asset is examined.

provides inspectors from outside the firm with a clear route to follow.

A layout mapping system may be combined with your inspection software and maintenance management tool, depending on the facilities software you use, to provide you a complete perspective of the inspection/compliance lifecycle.

Consider that you map, manage, and examine your assets using CloudApper Facilities. These three components of the software platform function as a unit to:

The best means to check on your assets should be included on a map of your assets.

Make a list of what needs to be checked on each sort of asset after that.

Give a route for inspection to each team member.

Keep a record of who and when each purchase was checked out.

To repair any assets that do not pass inspection, create work orders and deliver them to the appropriate parties.

With easy, demonstrate that your facilities have passed all safety and compliance inspections.

And maybe most significantly of all? You may quickly provide the outcomes of all inspections and the steps you started to address the issues to regulatory authorities upon request. Regulatory employees can only assist you if they have the information they need, even if you have the greatest compliance program in the world.

assistance for those who labor in emergency circumstances

Have up-to-date maps of your facilities that are easy to read to direct law enforcement, emergency personnel, or maintenance personnel. This may speed up reaction times and aid outside partners in formulating plans of action.

The asset layout mapping tool may be used to create maps that illustrate the locations of the exits and how to utilize them for visitors who are unfamiliar with your structures.

With the aid of CloudApper facilities, you may plan your route to greater risk reduction.

As you can see, asset maps are crucial for lowering operational risks like property damage and lost productivity. Additionally, they may assist with managing maintenance and inspections.

Utilize the layout map tool to see how simple it is to map your assets with CloudApper Facilities. You may schedule a demo and a consultation with one of our professionals.

Source: https://www.cloudapper.com/facility-management/asset-mapping-for-risk-reduction-in-facilities/