Microsoft Azure Cloud Enterprise Onboarding Guide (3 Parts)

Continue ……… from Azure EA Onboarding Guide -Part-2

4. Overview of Roles on Microsoft Azure Portals.

View Subscription Costs

If your account is enabled in the EA portal with a cost view, you will see cost information and a forecast spend for the month. Clicking in the cost by resource graph will open a price by resource panel where you can filter by various parameters, including historic cost looking backup up to two months. You can also choose other subscriptions you own in the subscription dropdown. You can also click on any arrowed or bulleted items for additional details like costs by service or clicking on a service line to see expenses by day. As a cost view enabled account owner, there are great ways to get further insights into your subscriptions service costs.

Setting UP Budget On Subscription

The same way you can set quotas at the department level, you can do the same at the subscription level. Instead of “Spending quota”, it is called “Budget”, but it’s the same idea with new Subscription level budgets allow you to set the threshold and the period for that threshold and tie a threshold event to action group so in addition to notifications you could take action to shutdown VMs for example.

Cost Management + Billing

As an Enterprise Administrator, the same way you can control your costs on the EA portal, you can now do so on the Azure portal in the “Cost Management + Billing” section. Just click on the enrollment, then click on “Cost Analysis”. The difference, in addition to the three parameters by which you can filter on the EA portal, now you have more, including resource groups and tags, under “Group by”.

Download CSV File From Azure Portal

Both, Enterprise Administrators and Account Owners with cost views, can download CSV files detailing their usage and costs. Note that in the Azure Portal the files are generated on demand and not pre populated so it may take a while to build and there are additional columns that are not in the EA portal download. Of note is the Part Number column which should correlate to the Part Number in your EA portal price sheet.

Adding an Ownership Role to a Subscription

The owner role for example only operates on the Azure Portal Their role includes the ability to:
1) Provision/de provision azure services within the subscription
2) Manage the other roles within the subscription
3) Open support tickets for issues within the subscription

They do not get any email notification when they are added to a role but they can now access the subscription at portal.azure.com

Reports- Usage Summary — Monthly View

This default monthly view is where you can see a historic graph with the current or selected month’s data highlighted on the right. Below you will get a monthly details where you can fitter Department, Account and Subscription or filter by Hierarchy which is useful for finding where you costs are.

Portal Usage Details — Monthly View

Reports — Usage Summary- Filtered Usage

Periodic Usage & Lifecycle Email Notification

Enterprise Administrators are automatically enrolled to receive weekly notification for their remaining monetary commitment balance and unbilled usage. Emails are also sent to notify customers are their coverage period date is responding, enrollment will be disabled and de-provisioned.

Monetary Commitment Balance & Unbilled Usage:

• The emails provide a summary of current balance and any overage incurred as of date of email sent.
• Each Enterprise Administrator has the ability to change the frequency of the notification to daily, weekly, monthly or turn them off completely.
• A Notification Contact can be added to receive notifications on the same frequency or can be set up independently on their own schedule.
• To modify notification settings: hover over the admin account and then select the edit pen on the right, a popover will appear with notification settings

Helpful links

Microsoft Azure Enterprise Portal — To view your enterprise level accounts, subscriptions, monetary commitment and overage balances and to create accounts and subscriptions https://ea.azure.com

Microsoft Azure Portal- To deploy and host your applications once you have created a subscription on the Microsoft Azure Enterprise Portal https://portal.azure.com

Demos of the various roles and portals and features can be found on our Enterprise Azure YouTube channel https://www.youtube.com/channel/UCMQGYWHJgkyKGp6JsAMMFNw

Thank You and Happy learning :)